Minutes

Concord University Board of Governors

October 24, 2006

The Concord Room 201A Marsh Hall

1:30

Members Present: Jesse Call, J. Franklin Long, Darrin Martin, Wayne Meisel, Amy Pitzer, Ted Rogers, and Margaret Sayre. Members not able to attend: Deborah Akers, James Brown, and Eugene Fife

Others attending: Jerry Beasley, Hugh Campbell, James Cannon, Jessica Cook, Michael Curry, Rick Dillon, Nancy Ellison, Bill Hardee, Janet Heaton, Anita Moody, Sean Noland, Greg Quick, Danielle Richmond, Steve Rowe, Perry Seal, Bill Skeat, Chris Slater, John David Smith, Devon Stewart, Libby Webb, Lora Woolwine, and Loretta Young.

1. Call to Order and Determination of Quorum – A quorum being present, Chairman Rogers called the meeting to order.

2. Approval of the September 12, 2006, Minutes – Mr. Long moved the approval of the September 12, 2006, minutes. Dr. Martin seconded. Motion passed.

3. Approval of the October 11, 2006, Minutes – Mr. Long moved the approval of the October 11, 2006, minutes. Mr. Meisel seconded. Motion passed.

4. Administrative Reports

a. Academic Affairs (attachment 01) – Dr. Turner reported Associate Dean Smith had prepared the materials previously distributed. He highlighted the activities of the faculty, including a summary over several years.

b. Admissions and Financial Aid (attachment 02) – Mr. Curry displayed a stack of cards, which represented the number of contacts he has made with students due to his SAT preparation efforts. Regarding personnel matters, he said Nelda Krider has retired and he is in the process of hiring her replacement. A loan counselor in the Financial Aid Office is on medical leave, and efforts are underway to hire an Associate Director of Financial Aid. Mr. Rogers asked when admission decisions are made for high school students. Mr. Curry said the better students are making that decision now; marginal students usually wait until later in the year.

c. Beckley Center (attachment 03) – No verbal report

d. Development Office (attachment 04a, attachment 04b) – Ms. Young reported that the Foundation Board met in October and was pleased to receive an unqualified (clean) audit from Gibbons & Kawash. Five percent of the Hassel Ward Estate will be dedicated to University Point for the next five years. Conversion of the personal and financial records to Financial Edge and Raiser’s Edge will be done the week of November 13. The Development Office is interested in hiring an accountant. The Greenbrier fund raising dinner will be replaced this year with a dinner in Roanoke for the benefit of establishing a scholarship for students from the New River Valley. Foundation net assets are $24,000,000. We are short $500,000 to begin phase one construction of University Point, but we have a donor who is considering a $400,000 contribution to provide a fellowship hall, which will be in phase two.

Mr. Call asked how much money needs to be raised to complete all phases. Dr. Beasley said, with the present specifications, approximately $2,000,000, but things may need to be downsized.

Ms. Young suggested a motion from the board to invite IKM to a future meeting. The President reminded everyone we have a timetable from IKM, and the first set of sketches are expected in November. These will be broadly shared, but he agreed that it would be helpful to invite IKM to a future meeting. Mr. Call so moved. Ms. Sayre seconded. Motion passed.

e. Finance and Facilities (attachment 05) – Mr. Cannon stated we are down 123 students, 70 of these in Beckley. The annual audit is complete and results are expected in November; he asked the board to review the list of physical plant projects in his written report. He stated dining service is up three students, and the bookstore had one of the largest textbook buybacks in history; soon faculty will be able to order books on-line. Mr. Rogers asked for the target completion date for the Rahall Center. Mr. Cannon said we will take occupancy this spring.

f. Student Affairs (attachment 06) – Dr. Smith stated we have retained 1000 students in the residence halls, 9 have vacated; $740,000 is the lowest bid for furniture needed for residence halls; career services has several programs planned for students; progress is being made toward ADA compliance; the Parents’ Club has 148 members; 404 students have been seen at the Medical Center.

Coach Quick reported on team accomplishments as follows: men’s cross country, second in the conference; golf team, second in the region; women’s soccer, undefeated in the conference and hosting championship games; football, third in the conference; tennis and softball have played under the lights; intramurals are being played under the lights, and we “have the second brightest facility in the State of West Virginia.”

Sean Noland, SGA President, stated the SGA has numerous goals this year, as outlined in the hand out in the packet. President Noland introduced SGA board members attending the meeting.

5. Action Items

a. Approval of the policy for Naming or Renaming of Buildings or Organizational Units (attachment 07)

– Mr. Cannon

RESOLVED: The Concord University Board of Governors approves proposed policy for the Naming or Renaming of Buildings or Organizational Units

Mr. Cannon explained the policy codifies the process by which we would be naming or renaming buildings. This sets forth the way naming will be done. All programs or academic departments that could be naming opportunities would be codified in a report made available to the Board on an annual basis. This report would include information regarding what the Development staff would think reasonable relative to each naming opportunity. Mr. Meisel asked why this issue is coming up now. He said the Board needs to do what is appropriate and not have their hands tied. Mr. Cannon explained that the HEPC directed all institutions to take policies formerly created by the HEPC and reshape and adopt their own. Mr. Meisel asked how we formulate strategies, how we decide what a naming opportunity may be, and what if the board has an idea that is not attached to a dollar amount? Mr. Cannon said the guidelines in the policy are only a starting point. Mr. Meisel then asked how we can be sure we don’t undervalue a naming. Ms. Young said she sees the policy as asking for an inventory of what is already named on campus and reporting to the board. Mr. Meisel said he would be interested in how we came up with numbers and values. Ms. Young said cost per square footage is quantifiable; most people don’t name at less than $1,000,000. Dr. Beasley indicated naming is usually a result of forty to fifty percent of the cost of the building. Mr. Meisel suggested looking at benchmarks on what peers have done. Ms. Pitzer said she believes the policy is lacking in procedure, which is needed, and there needs to be language allowing exceptions. She also stated the only worthwhile thing she sees this policy doing is requiring an inventory. The rest is pretty vague. Mr. Rogers asked Dr. Beasley if we know what other institutions are doing. He said we have a general idea. Mr. Call explained the suggestions he distributed to the board and moved a “friendly amendment” to accept all of his changes to the policy as presented. Mr. Meisel asked Dr. Beasley if he was comfortable with the changes. Dr. Beasley said he was, but he was concerned that if someone came along with money in hand we may be tempted to rename something that had previously been named for someone who was a dedicated, hard working employee. He said we need to

protect these folks. Mr. Cannon said the purpose of the policy is not to say buildings have to be renamed but to provide the Board flexibility. He also stated policies must have outlined procedures, which provide guidance not micromanagement. Mr. Long said the board does not need a firm matrix and predicting the future is difficult. It is more significant to honor someone who has worked at the institution for 40 years than someone who simply has money to give. Mr. Long seconded Mr. Call’s motion. Ms. Pitzer restated that guidance is missing from the policy but she doesn’t want to tie the hands of the Development staff. Mr. Meisel suggested further review of the 15-year language. The motion to include Mr. Call’s suggestions passed. Mr. Long said it is a good policy because of the word “may.” Mr. Cannon said there is nothing sacred in the three and 15-year time frames for naming. Mr. Meisel moved to remove the language in 2.4. Mr. Call recommended removing 2.5 and 2.6. Ms. Pitzer seconded. Motion passed. Mr. Call moved to adopt the policy as amended. Ms. Pitzer seconded, if the board will revisit the policy at the February 27 meeting. Motion passed.

b. Approval of Employment Innovations Policy (attachment 08a, attachment 08b) – Mr. Cannon

RESOLVED, the Concord University Board of Governors approves the adoption of the proposed Employment Innovations Policy.

Mr. Call had major revisions, which Mr. Cannon acknowledged as being too extensive to consider passage of the policy at this date. He suggested tabling the policy for a future date. Mr. Long moved to table for a future date. Dr. Martin seconded. Motion passed.

c. Classified Employee Salary Policy (attachment 09) – Dr. Turner

Dr. Turner distributed an amendment to the policy regarding Section 3 3.2. Although the classified employee council had requested a target date of July 1, 2007, Dr. Turner’s amendment addressed what he felt was a more realistic target date of July 1, 2008. Mr. Long moved to accept the policy as amended. Ms. Sayre seconded. Discussion followed. Ms. Pitzer expressed her increasing frustration with the way the board attempts to pass policies and that sometimes the Board meeting is the only arena in which these issues are discussed. She distributed copies of Series 4, Rule on Rules and stated the Board is not following its own rules and it is opening itself up to grievances. Specifically, Ms. Pitzer referred to Section 4.5.2 Ms. Pitzer also stated that Section 8.3 of Series 4 states that if the Board does not follow Series 4, the rule is unenforceable. Dr. Beasley said he is looking at what the Legislature is likely to do with Concord’s budget. The HEPC is recommending a five percent increase for all institutions and if the

HEPC funding becomes a reality Concord’s base could increase by $550,000 plus $475,000. If so, we may be in a position to meet the classified employee’s salary increase request by July 1, 2008, maybe earlier.

Dr. Beasley recommended a July 1, 2008, target date for classified salary increases. Jesse Call asked why we don’t use the July 1, 2007, date if we are simply establishing a goal. Dr. Beasley said goals should be taken seriously but goals are not mandates. Mr. Long asked for clarification as follows: we have statutory salaries, we are not paying these salaries, we may or may not be in a position to pay these salaries by July 1, 2007 or July 1, 2008. Dr. Beasley said this is correct, and if the legislature does not grant these funds, we may have to lay off employees, increase tuition and fees, be forced to raise more unrestricted dollars. Ms. Pitzer distributed a copy of State code 18B-9-4 and said it appears this policy is not being followed. The board must set goals, and detail how they intend to reach full funding of the schedule. She said she is concerned because it is always classified employees who are threatened with layoffs, or increases in tuition and fees putting the burden on students. Dr. Beasley said he had a similar conversation with Dr. Campbell, President of the Faculty Senate, earlier in the day. Dr. Campbell said there is a misconception about what faculty earns and what they are reaching with respect to the faculty pay plan. He said faculty are not near peer salaries nationally. Although there was a three percent pay increase, some faculty received .6 percent, others as much as 3.5 percent. Dr. Beasley stated the classified salary schedule establishes a goal, and to reach this within a year and a half is reasonable. Mr. Cannon asked about a possible drop in enrollment. Dr. Martin stated goals are admirable but a plan to achieve the goal is a must. Dr. Beasley said he is reconvening the enrollment task force. Mr. Cannon said it would take $375,000 to get two-thirds up the classified salary schedule. Dr. Beasley stated the July 1, 2008, target date is reasonable but a stretch to achieve. Mr. Long moved for the amendment for a July 1, 2008, target date. Ms. Sayre seconded. Two for, zero opposed, Motion carried Mr. Call moved to adopt the policy as amended, Ms. Pitzer seconded, two for, two against, Chairman Rogers broke the tie by voting in favor. Motion passed.

d. Approval of Policy - Academic Forgiveness (attachment 10a, attachment 10b) – Dr. Turner

Mr. Call moved the following:

RESOLVED, that the Concord University Board of Governors adopt the proposed policy: Academic Forgiveness. Mr. Long seconded. Motion passed.

e. Approval of Policy – Grade Point Average for Associate and Baccalaureate Degrees (attachment 11a, attachment 11b) – Dr. Turner

. Ms. Sayre moved the following:

RESOLVED, that the Concord University Board of Governors adopt the proposed policy: Grade Point Average for Associate and Baccalaureate Degrees. Ms. Sayre moved. Dr. Martin seconded. Motion passed.

f. Approval of Policy – Procedures for Hiring Classified Employees (attachment 12a, attachment 12b) – Dr. Turner

Ms. Sayre moved to table this policy for a future date. Ms. Pitzer seconded. Motion passed.

g. Intent to Plan (attachment 13) – Mr. Call

BE IT RESOLVED the Concord University Board of Governors approves an intent to plan a policy on parental notification of student offenses. Mr. Call moved. Ms. Pitzer seconded. Motion passed.

h. Intent to Plan (attachment 14) – Mr. Call

BE IT RESOLVED, the Concord University Board of Governors approves an intent to plan an amendment to Board Policy 4, Section 2.2 regarding posting of ISBN numbers on the University’s website. Ms. Sayre moved. Ms. Pitzer seconded. Motion passed.

i. Intent to Plan (attachment 15a, attachment 15b) – Mr. Call

BE IT RESOLVED the Concord University Board of Governors approves the intent to plan a campus tobacco policy. Mr. Call moved. Ms. Sayre seconded. Motion passed.

j. Approval of a new minor in Civic Engagement (attachment 16a, attachment 16b) – Dr. Turner

RESOLVED, that the Concord University Board of Governors approves the new minor in Civic Engagement. Mr. Call moved. Mr. Long seconded. Motion carried. Mr. Meisel asked that it be noted that he recused himself.

k. Approval of new 3+1 allied health program options within the Bachelor of Science degree, Chemistry major Medical Technology/Clinical Laboratory Science Option Pharmacy Option (attachment 17 17Approval of 3+1 Program_Page_2.jpg 17Approval of 3+1 Program_Page_3.jpg) – Dr. Turner

RESOLVED that, the Concord University Board of governors approves the new 3+1 allied health program options within the Bachelor of Science degree, Chemistry major with a Medical Technology/Clinical Laboratory Science Option or a Pharmacy Option. Ms Pitzer moved. Ms. Sayre seconded. Motion carried.

6. and 7. Update on Affordability and Presidents Report (attachment 18)

Dr. Beasley indicated he would follow up via e-mail due to the lateness of the hour.

8. Executive Session - Per Chapter 6, Article 9A-4 of the State Code, the Board went into executive session to discuss personnel and legal matters.

There being no further business following executive session, the meeting was adjourned.

Respectfully submitted,

R. T. “Ted” Rogers, Chair

Margaret M. Sayre, Secretary

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Attachment 01

ACTIVITIES IN ACADEMIC AFFAIRS

OCTOBER 24, 2006

A Brief Report to the Concord University Board of Governors

• In September an additional new faculty member reported to Health and Human Performance, Steve Rathbone a late replacement for a resignation.
• Art Professor James Biggs is featured in a one man show of his sculpture at the Miller Gallery at Bridgewater College in Bridgewater, VA. This show runs through November 21. His works in clay are also part of a show in Staunton, VA at the Staunton Augusta Art Center. This show will be on display until November 10. Mr. Biggs is a Concord graduate and holds an MFA from Indiana State University.
• David E. Shumate, a staff librarian, was awarded a $1,000 graduate scholarship from the WV Library Association. Mr. Shumate is continuing his graduate work at the University of Wisconsin, Milwaukee.
• Dr. George Towers (GEOG), Dr. Joe Manzo (GEOG) and Dr. Hugh Campbell(EDUC) recently attended the conference for the National Council of Geographic Educators in Lake Tahoe, NV. All presented papers.
• Dr. James White (POSC) is spearheading a committee that is exploring improvements to Concord’s international program. This includes study abroad as well as international students coming to Concord. This is in conjunction with a state-wide consortium for Internationalizing Higher Education in WV.
• Art Professor Jack Sheffler closed an exhibit at Tamarack last month.
• Dr. John David Smith (SOWK) recently returned from a National Conference of State Directors of Disability Boards that was held in Washington, DC. He presented a paper.
• Dr. Rod Klein (PSY) has attended two McNair conferences – one in Washington, DC and one in Denver, CO.
• Dr. Delilah O’Haynes (ENG) recently attended the Native American Conference Gathering in Sweetwater, TN (Sept. 22). She also has published a book The Character of Mountains.
• Ms. Nancy Burton (EDUC) and Ms. Joan Parsons (EDUC) attended the WV Special Education Administrator’s Conference at Stonewall Jackson Resort on Sept. 13-15.
• James Rutledge of the WV Securities Commission was a recent speaker on campus. His speech focused on credit card debt and the college student.
• The NCA Committees are active and compiling reports and information. Early submissions to Dr. Smith are arriving in her email.
• Production of the 2007-2009 Academic Catalog is underway. Divisions have submitted their first draft. Completion is anticipated early in the Spring 07 semester.
• The Computer Center has recently added a WiFi Hotspot list to their webpage. Currently eight different locations are available for wireless internet access. (Library, Student Center, Fine Arts lobby, and dorm lobbies of both Towers, Wooddell, Wilson, and Sarvay)
• Remember to watch Concord University’s newscast on PBS Sunday’s at 1:00pm

Attachment 02

From: Mcurry [mcurry@concord.edu]
Sent: Wednesday, October 18, 2006 7:57 PM
To: smanzo@concord.edu
Subject: Admissions and Financial Aid Report for BOG

Admissions and Financial Aid (No Action Items)

BOG Report, Oct.'06

The folks in Admissions and Financial Aid have been hard at work since our last meeting. This is the height of our travel season in Admissions and all of the Counselors have been on the road consistently for more than a month. The primary territorial assignments are:

Andrew Sulgit: southern WV and parts of OH

Allen Smith: northern WV and parts of PA

Matt McGraw: most of VA and parts of NC

Andrea Tabor: northern VA, MD, DL, and DC

Kent is covering most of the national fairs and I am doing my best to handle augmentation of the recruiting via our SAT Preps. Our strategy is to sure up our primary base in southern WV which slipped some last year. The competition is ferocious but we seem to be holding our own or better. To date, southern WV shows our current applications at +52 over the same period last year, and +37 in acceptances. I have also done more SAT sessions in the primary market region this year. This should help in the fall. In northern WV we see +7 on our total applications and +13 on acceptances over last year at the same time. This should improve over the next month when I travel north for some key SAT preps in schools that have responded well in the past. Our VA numbers show +67 applications and the same number of acceptances as we had at this time last year. In our northern most markets, we are just about where we were last year, showing +2 on applications and +2 on acceptances. On-line applications show a +20 over this time last year.

Total applications including areas beyond recruiter territories show +68 applications and +53 acceptances. International applications are down slightly at -5 but we are planning to attend an International Fair this year (in the near future) and we hope this will turn around the decline in Internationals we have seen over the past two years.

Financial Aid folks are also being pressed due to the loss of the most able Sharon Manzo and the health problems of our loan officer who will be out until December. However, the ladies are doing well, picking up the extra duties and we have hired a temporary worker to do the receptionist work and she has done a marvelous job. We are currently in the process of getting the Assistant Director position posted and hope to have it filled by December. We also lost (to retirement) Nelda Krider whose service was split between Financial Aid and Admissions. Her position should be posted within the next week or so.

Lastly, our HOME program has started with two events already completed and our first Non-trad event was held in Beckley to try and attract more nontraditional students. All in all, it seems as if we are off to a very good start but it is very early, so stay tuned... Michael Curry, VP ADM/FA

Attachment 03

CONCORD UNIVERSITY BECKLEY CENTER

Board of Governors Report – October 24, 2006

Fall Semester 2006 Student Enrollment

As a follow-up to Dr. Beasley’s report on Concord enrollment during the October 11^th Board teleconference, I submit the following information for your consideration:

Ø Dr. Beasley reported on October 11^th that, college-wide, Concord is down a total of 30 students [headcount] and 120 FTE. Most of the decline, he reported, is in Beckley.

Ø In fact, Concord’s retention numbers on campus are up enough to offset what is a dramatic decline in Beckley enrollment, to wit:

Fall 2005 Fall 2006

# Classes 68 64

Seats Taken 1,308 979

# Students 603 428

Credit Hours 4,107 3,114

FTE Hours 273 207

Ø These numbers reflect a decline of 29% in the number of students attending our Beckley classes. The decline in FTEs is a bit less dramatic – 24% -- yet quite worrisome.

Ø The opening in fall 2007 of the new shared facility in Beckley invites Concord to structure its advertising and renewed recruitment efforts around that opportunity, around the additional academic programs to be delivered there, and around the technology options available for delivery of both instruction and necessary support services.

Shared High Education Facility

It appears that the construction timetable for the facility is on schedule. Fr. Acker and Bill Baker are confident that the facility will be under roof by winter, so that the interior finish work will be completed by spring 2007. Fr. Acker’s September report to the Board indicated that Concord can expect virtual free reign [at least eight rooms] in the facility during the evening hours. Planning at Concord to take advantage of this opportunity will continue from this point on

Teaching American History Grant – U. S. Department of Education final evaluation being completed.

Attachment 04a

Concord University Office of Development

To the Concord University Board of Governors

October 13, 2006

The Board of Directors for the Concord University Foundation met in Charleston, West Virginia on October 10, 2006. The Board’s fall meeting was held in conjunction with the Charleston Fund Dinner.

The Foundation’s Board received the report of the 2006 Audit as prepared by Gibbons & Kawash. Mr. Bob Denyer and Ms. Andrea Dunlap informed the Foundation Board of the unqualified (clean) audit opinion of the Foundation’s financial statements. It was discussed that an unqualified audit is the highest level of audit certification that can be reached. Special thanks are extended to Donna Fuller in the Development Office and to Arlene Crockett of Brown & Edwards for their efforts in preparing for this year’s audit.

In other business the board approved dedicating 5% of the income from the Hassel Ward Estate to University Point for the next five years.

The annual Charleston Fund for Concord Dinner was held at the Embassy Suites Hotel in Charleston and featured Michael Morris, President, Chair & CEO of AEP as guest speaker. There were approximately 200 persons in attendance and the event is expected to net $40,000. Many thanks go to the Charleston Dinner Planning Committee for their hard work in this successful effort. Special thanks go to Amy Pitzer, Sarah Dalton, Anita Moody and Kevin Bennington for assisting with the Charleston Fund Dinner.

With the completion of this year’s audit, the development office will now move to converting financial and personal data records to our new software system, Financial Edge and Raiser’s Edge.

The Development Office is preparing for two direct mail pieces: 1) a fall mailer and 2) an end of the year letter.

The Development Office will continue to work with the Roanoke Planning Committee in establishing a new fund dinner to be held at the Hotel Roanoke in the spring of 2007 for the benefit of establishing a scholarship for a student from the New River Valley. We will also work with the Foundation Board member, Tom Joyce and the Alumni Office in establishing a golf tournament in Florida set for January 2007.

Please find attached the financial monthly reports for the Development Office for the month of August 2006.

Attachment 04b

Attachment 05

Concord University

Finance and Facilities Administrative Report

13 October 2006

Business & Finance Fall registration went smoothly although FTE enrollment is down 123 or 4.4% with approximately 70 of the FTE decline in Beckley. The annual university financial audit is nearly complete and awaiting only the final version of the Research Corporation report.

Physical Plant The Rahall Technology Center continues to make progress and is on schedule for completion in the spring semester. Additional funding is still needed to fully furnish and equip the facility once the building is completed. Six restrooms in the administration building and two in the library have undergone ADA renovations. The road behind Wilson Hall is being moved to provide an ADA walkway from Towers dorms to mid campus. The artificial turf and lighting projects at the stadium are complete. Grading and site preparation work continues on the College Courts parking lot. The Fine Arts Theater Lighting Project is nearing completion. Engineered specifications for Sprinkler Systems for North/South Towers are being finalized. IKM is said to be proceeding on a fast track with architecture and engineering services for the Chapel/Alumni Center. In addition to these projects a study for energy conservation is under consideration.

Public Safety reports that Homecoming week went very well from a safety standpoint with no disturbances.

Dining Service: Student participation in the dining plan is up by three over the same period last year. Aramark has assigned a new District Manager for the Concord dining service. Mr. Cleat Myers has replaced Brian Ellis as a result of Geographic realignment within the company. There is no impact on Concord’s dining service operations.

Bookstore: At the end of the spring semester the bookstore completed one of the largest textbook buybacks from students in its history allowing for a higher than normal percentage of used book sales to students for the current fall semester.

Attachment 06

Attachment 07

Concord University Board of Governors

Meeting October 24, 2006

ITEM: Approval of the policy for Naming or Renaming of Buildings or Organizational Units.

COMMITTEE: Finance and Facilities

RECOMMENDED RESOLUTION: Resolved, the Concord University Board of Governors approves proposed policy for the Naming or Renaming of Buildings or Organizational Units.

STAFF MEMBER: Jim Cannon

Vice President for Business and Finance

BACKGROUND:

Please see the attached.

CONCORD UNIVERSITY BOARD OF GOVERNORS

POLICY NO _____________

NAMING OR RENAMING OF BUILDINGS

OR ORGANIZATIONAL UNITS

SECTION 1. GENERAL

1.1 Scope: Rule regarding the naming or renaming of buildings or organizational units at Concord University.

1.2 Authority: West Virginia Code § 18B-1-6

1.3 Effective Date: .

SECTION 2. POLICY

2.1 Approval by the Concord University Board of Governors is required for the naming or renaming of buildings, athletic facilities, classrooms, conference rooms or other facilities and furnishings belonging to Concord University or organizational units, such as divisions and departments or academic chairs of the University.

2.2 The President of Concord University is responsible for making naming recommendations to the Concord University Board of Governors.

2.3 The Chief Development Officer of the University will submit to the Board of Governors through the office of the President an annual inventory report identifying the facilities, organizational units and programs of the University that are available for naming opportunities and the resource potential associated with each. The report is to be submitted by 1 December of each year.

Attachment 08a

Concord University Board of Governors

Meeting October 24, 2006

ITEM: Approval of the Employment Innovations Policy.

COMMITTEE: Finance and Facilities

RECOMMENDED RESOLUTION: Resolved, the Concord University Board of Governors approves the adoption of the proposed Employment Innovations Policy.

STAFF MEMBER: Jim Cannon

Vice President for Business and Finance

BACKGROUND:

Please see the attached.

Attachment 08b

CONCORD UNIVERSITY BOARD OF GOVERNORS

POLICY NO. _______

EMPLOYMENT INNOVATIONS

Section 1. General

1.1 Scope: Unless otherwise indicated, these policies apply to the following classes of Concord University full-time and part-time employees: faculty, classified, non-classified and contract.

1.2 Authority:

This policy shall be read and applied in light of and consistent with WV Code §18B-7-9.

1.3 Effective Date:

Section 2. Purpose

2.1 The purpose of this policy is to encourage the most effective and efficient utilization of the talents and abilities of Concord University employees.

Section 3. Policy

2.2 It is the policy of Concord University to discourage temporary, non-emergency, institutionally-imposed changes in an employee's work schedule; and to maintain reasonable continuity in working schedules and conditions for employment that are consistent with the mission of the University and the support of its students.

2.3 Organizational units are encouraged to consider feasible and innovative ways to most efficiently utilize the institution's employees. Such innovations might include flexibility in employee scheduling, and four-day work weeks. Department supervisors may propose scheduling that is most appropriate for their departments for approval up through cabinet level. It is recognized that scheduling will be based on the unique needs of various departments and a scheduling option that is optimal for one department does not necessarily justify it for other departments. Supervisors should be aware of the notice of schedule changes for classified employees detailed in Series 39 (section 4.1).

Attachment 09a

Attachment 09b

Attachment 09c

Attachment 10a

Attachment 10b

Attachment 11a

Concord University Board of Governors

Meeting of October 24, 2006

ITEM: Approval of Policy - Grade Point Average for Associate and Baccalaureate Degrees

FROM: Office of the Vice President and Academic Dean

RECOMMENDED

RESOLUTION: RESOLVED, that the Concord University Board of Governors

adopt the proposed policy: Grade Point Average for Associate and Baccalaureate Degrees

STAFF MEMBER: Dean W. Turner

BACKGROUND: The policy was written earlier this year and has been circulated for public comment. Comments received have been reviewed and incorporated into the policy as possible.

Attachment 11b

CONCORD UNIVERSITY BOARD OF GOVERNORS

POLICY NO._____

GRADE POINT AVERAGE

FOR ASSOCIATE AND BACCALAUREATE DEGREES

SECTION 1. GENERAL

1.1 Scope: This policy establishes the grade point average required for graduation with an associate or baccalaureate degree from Concord University.

1.2 Authority: West Virginia Code 18B-1-1a, 18B-2A-4

HEPC Procedural Rule Series 22

1.3 Effective Date:_____________________2006

1.4 Approved by:_______________________________________

SECTION 2. PURPOSE

2.1 To establish a minimum Concord and cumulative grade point average for graduation with an associate or baccalaureate degree from Concord University.

2.2 This policy does not preclude higher grade point average requirements for specific degree programs.

2.3 This policy pertains only to Concord University graduation

requirements and not to such requirements for professional certification which may be within the province of licensure boards, external agencies, or the West Virginia Board of Education.

SECTION 3. PROCESS TO ASCERTAIN GRADE POINT AVERAGE

3.1 Quality points are based on point values for each semester hour of credit: “A” – 4; “B” -3; “C” – 2; “D” – 1; and “F” – 0. The grade point average to be computed for graduation purposes shall be based on all academic work with the following exceptions:

3.1.1. Courses with grades of “W” or “WP”.

3.1.2. Courses in remedial and/or developmental education.

3.1.3. Courses taken on a credit/no credit, pass/fail, or satisfactory/unsatisfactory basis when a passing grade is earned.

3.1.4. Courses taken on an audit basis.

3.1.5. Courses which have been repeated under provisions of the “D/F Forgiveness Rule.”

3.1.6. Courses which are covered under the “Discretionary Academic Forgiveness Provision” adopted by Concord University.

3.2 Minimum grade point average required for graduation with an

associate or baccalaureate degree from Concord University.

3.2.1. Earned at least a 2.00 cumulative grade average on all courses attempted at Concord, both total and within the major.

3.2.2. Earned at least a 2.00 cumulative grade average on all

courses taken at Concord and at all other institutions.

Attachment 12a

Attachment 12b

Attachment 13

Submitted by: Jesse Call, Student Representative to the Board of Governors

COMMITTEE: Student Affairs

BACKGROUND: Students have expressed concern over a policy at Concord through the Dean of Student’s office to notify parents when a student commits an offense against the Student Life Policy. This includes serious offenses such as violating state laws to minor offenses like having a candle in your room or breaking the visitation policy. Conversely, some parents, faculty, and staff feel that it is appropriate to notify parents when their child may be doing something adverse to themselves. Through working together in the Concord University Student Affairs Committee, a committee made up of students, faculty, and student affairs staff, there has been investigation of policies of other institutions and endorsement of a policy from the Marshall University Board of Governors on this issue. Thus, we ask that the Board approve an intent to plan a policy similar to Marshall University’s.

SUGGESTED RESOLUTION: BE IT RESOLVED the Concord University Board of Governors approves an intent to plan a policy on parental notification of student offenses.

________________________________________________________________________FYI: Marshall University’s policy:

NOTIFICATION OF PARENTS: The Dean of Student Affairs has the authority to notify parents or guardians when students under the age of 21 are found to have committed violations of University policies related to the possession, use, or distribution of alcohol or drugs. The notification of parents is indicated when (1) The violation involved harm or threat of harm to persons or property; (2) The violation involved an arrest in which the student was taken into custody; (3) The violation resulted in or could result in the student being suspended from the University and/or dismissed from residence halls;

(4) The student has shown a pattern of violations - even if they are minor. Two or more violations associated with drug or alcohol use would be reasonable cause for notice; and/or (5) The student who committed the violation became physically ill and/or required medical intervention as a result of consumption of alcohol and/or drugs. Nothing in these guidelines shall prevent University officials from notifying parents or guardians of health or safety emergencies, regardless of the judicial status of the student. Nothing in these guidelines shall prevent the University from notifying parents or guardians when students under the age of twenty-one are involved in a group activity off campus, in which the students’ organization is found to have violated University policy with respect to the use and/or consumption of alcohol or drugs. Whenever possible, students will be informed that parental notification is planned in advance of their parents’ receiving the notice.

The notification of parents is simply an act of notice and is not subject to Judicial Appeal.

(We will craft our policy similar to this one.)

Attachment 14

Submitted by: Jesse Call, Student Representative to the Board of Governors

COMMITTEE: Student Affairs

BACKGROUND: Under West Virginia law, the University bookstore is required to post ISBN numbers for textbooks on the University’s website within a reasonable time before classes begin. However, students do not feel this information has been made available in a reasonable time. Therefore, the students are seeking your approval for an intent to plan an amendment to Board Policy 4, Section 2.2. to reflect a more reasonable time for the posting of this information after consulting with the University’s constituencies. There is also concern that some of the delays in the posting of this deadline are due to faculty not submitting information to the bookstore by their deadline, and this too may be something to include in an amendment to this policy.

RECOMMENDED RESOLUTION: BE IT RESOLVED, the Concord University Board of Governors approves an intent to plan an amendment to Board Policy 4, Section 2.2. regarding the posting of ISBN numbers on the University’s website.

Attachment 15a

Submitted by: Jesse Call, Student Representative to the Board of Governors