EMERGENCY NUMBERS
Academic Support Counseling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5177
504/ADA Compliance Issues Office of Disability Services . . . . . . . . . . . . . . . . . . . 6086
Athens Medical Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-384-7325
Athens Police . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-384-3525
Career Counseling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5325
Child Abuse Hotline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-325-9500
Concord University Counseling Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5290, 6087
Concord University Emergency Police Line . . . . . . . . . . . . . . . . . . . . . . . . . 8-384-9334
Concord University Family Choices Clinic (Sarvay Hall Basement) . . . . . . 8-384-8839
Concord University Office of Public Safety non-emergency . . . . . . . . . . . . . 5356, 5357
Concord University Student Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5310
Concord University Switchboard/Lost and Found/Information Desk . . . . . . . . . . . 5246
8:00 a.m. - 7:00 p.m. Monday through Friday - Fall & Spring Semester
8:00 a.m. - 4:00 p.m. Summer terms
County Emergency Dispatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-911
CVS Pharmacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-384-7851
Director of Housing and Residence Life . . . . . . . . . . . 5231 (office); 8-384-4212 (home)
Mercer County Health Department Clinic . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-324-8851
Mercer County Sheriff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-487-8364
Princeton Community Hospital. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-487-7000
S.A.F.E. (Victims’ Advocate). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-324-7820
(Beeper) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-320-2547
S.A.R.T. (8:00 a.m. - 4:30 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5231
(Night Emergency) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-384-4212
Southern Highlands Crisis Counseling Line . . . . . . . . . . . . . . . . . . . . . . 1-800-615-0122
WV Poison Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-800-642-3625
WV State Fire Marshall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-800-233-FIRE
WV State Police . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-425-2101
Women’s Resource Center . . . . . . . . . . . . . . . . . . . . . . . (304) 255-2559 (long distance)

TABLE OF CONTENTS

Emergency Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
President’s Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Mission Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Characteristics of an Educated Person . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Relationship Between Students and Concord University . . . . . . . . . . . . . . .7
Brief History of Concord University . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
The Marsh Memorial Carillon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
The Town of Athens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Concord University Beckley Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Student Service Offices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Additional Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Welcome to Residence Hall Living . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
The Housing and Residence Life Staff and Hall Government . . . . . . . . . .28
Residence Hall Policies and Procedures . . . . . . . . . . . . . . . . . . . . . . .35
Residence Halls Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
College Court Apartments Specific Policies & Procedures . . . . . . . .57
Academic Services & Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Policies Regarding Disbursement of
Student Aid Funds to Students . . . . . . . . . . . . . . . . . . . . . . . . . . .68
More Student Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Student Activities/College Center Office . . . . . . . . . . . . . . . . . . . . . . . . . .72
Parking Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Campus Activities/Student Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Campus Activities & Student Organizations . . . . . . . . . . . . . . . . . . . . . . .80
Student Government Organizations & Interest Clubs . . . . . . . . . . . . . . . .83
Publications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95
Policy Statement Regarding Emergencies at Concord University . . . . . . .97
Student Life Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98
Title 13 Procedural Rule State College System of
WV Board of Directors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Sexual Harassment Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Family Educational Rights and Privacy Act . . . . . . . . . . . . . . . . . . . . . . .151
Concord University Student Government Association Constitution. . . . . 154
Campus Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168
Offices & Departments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168
Administrative Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170
Department & Division Chairpersons . . . . . . . . . . . . . . . . . . . . . . . . . . . .172
Faculty Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172

THE MISSION OF CONCORD University

The mission of Concord University is to provide quality, liberal arts based education, to foster scholarly activities, and to serve theregional community. Concord University provides rigorous programs, primarily at the baccalaureate level, which prepare students to pursue various graduate study and career options and to assume leadership and professional roles in a multicultural society. In keeping with its tradition of service to the region, the University will offer a limited number of carefully selected graduate degrees. While we incorporate a variety of educational methodologies/technologies, our size and the caring dedication of our faculty, staff and administration are the principal assurances of a quality educational opportunity at Concord University. As a learning community, Concord University is committed to furthering knowledge through professional development activities and programs, through research, and through the application, publication and appreciation of scholarly efforts. The primary purpose of Concord’s mission is academic; however, the service the University provides to its state and region goes beyond the classroom. Concord University contributes to the quality of cultural and economic life in southern West Virginia through collaboration with both public and private organizations and agencies and through extension of its support and assistance
into the region it serves. Ultimately, Concord University measures its success by the fulfillment alumni find in their careers and throughout their lives.

Characteristics of an Educated Person

1. Ability to comprehend through listening and reading, to observe critically, and to communicate clearly and effectively in writing and speech.
2. Possession of basic logical, mathematical, and computational skills.
3. Understanding of the observational and experimental methodologies and knowledge of the sciences.
4. Ability to analyze moral and ethical problems.
5. Ability to analyze social institutions in this country and elsewhere in the world in order to understand the importance in building a healthy, cohesive society.
6. Ability to develop an historical perspective in various areas of knowledge and experience.
7. Appreciation of the benefits inherent in maintaining physical, mental, and social well being.
8. Possession of depth in some field of knowledge.
9. Appreciation of one’s abilities and limits as a scholar.
10. Enjoyment of learning and the ability to continue learning throughout life.
11. Developed skills in self-awareness, interpersonal relations, and leadership.
12. Understanding and appreciation of the creative process and works as represented by the fine and performing arts.
13. To understand the interconnection that exists between people and the physical environment they inhabit.

RELATIONSHIP BETWEEN STUDENTS , CONCORD UNIVERSITY AND STAFF

Above all, Concord University is a community of faculty, administrators and students joined together in the common pursuit of enlightenment. The curriculum is rich and varied, its opportunities manifold. To attend a University is a privilege, as well as an opportunity. The fees which students pay cover only part of the cost of maintaining a student on campus. The balance is invested in the future of Concord University students by the State of West Virginia. In its responsibility for this investment, the University has an obligation to maintain itself as a recognized institution of higher education, offering programs of quality and awarding degrees which will be respected both in and out of the State. In accepting admission to Concord University, the student must realize that he/she is not purchasing an education, for that is impossible. What the student is buying is the opportunity to achieve an education, including the development of skills, ideas,and attitudes in a place where the main purpose of all facilities and activities is dedicated to the task. The opportunity carries with it an obligation to observe the regulations, practices, and goals of the University. Some of the University regulations are established by State Legislation, in policies of the West Virginia Board of Directors, or through standards set by national agencies that accredit the University. Others concern academic procedures that may vary from institution to institution, but that have been designated at Concord to make our degree a meaningful mark of educational achievement. Some regulations are necessary to keep the campus an orderly and attractive place to live and study, protecting the activities of all from disruption by a few. Other regulations merely reflect good taste and manners. Just as students ultimately are responsible for their education, so upon them rests the obligation to read, know, and observe the regulations of the University contained in the current issue of the Concord University Academic Catalogue, and this book. To rely upon hearsay information, in place of the rules and policies set

p.7

forth by Concord University, is to take the risks that go with being misinformed. Faculty advisors will assist in clarifying the requirements and choices of courses of study, as well as assist in scheduling each semester’s work. The Registrar’s Office can inform students of the state of their records, the requirements which they have met toward a declared objective, and those which remain to be met.The Vice President of Student and Staff Affairs will meet with students about any personal situations affecting their academic work.

BRIEF HISTORY OF THE UNIVERSITY

Concord College was established on February 28, 1872, by an Act of the West Virginia Legislature. The early founding years were difficult, but finally, on February 22, 1874, the cornerstone of the first building was laid. Instrumental in obtaining the land and buildings were W.H. Martin and Captain William Holroyd, residents of the then town of Concord Church, now called Athens.Captain James Harvey French was appointed the first teacher and principal of Concord Normal School, and the institution was officially opened on May 10, 1875. In 1886, the Normal School, through appropriations from the State Legislature, was housed in a large and handsome building on the site of the present Athens School on South State Street. This structure was destroyed by fire on November 22, 1910, and the site of the College was moved to its present location, where a central building was erected.The Legislature has on three occasions recognized the expanding educational mission of Concord by changing the institution’s name. In 1931, the name was amended from Concord State Normal School to Concord State Teachers College, and in 1943 the name was officially shortened to Concord College. In 2004 we became Concord University.

THE MARSH MEMORIAL CARILLON

The Marsh Memorial Carillon at Concord University is the first and only true carillon in West Virginia. With its 48 bells, the

largest bell (called “the bourdon”) weighing 4,310 pounds and its four-octave musical range, it is a world-class instrument and classified as a “grand” or “concert” carillon.

ATHENS, WEST VIRGINIA

A small town with the advantages of modern life, Athens is a busy community whose residents support Concord University and are committed to the intertwined mission and goals of university and town. Located on a mountaintop, Athens is beautiful in all seasons.

TOWN OF ATHENS STATISTICS

• Elevation: 2,598 feet.
• Incorporated: 1906.
• Population (as of 2000): 1,022
• Government: Elected mayor and six-member town council.
• Climate:
Average January high temperature - 41.8,
low temperature - 22.1.
Average July high temperature 81.6,
low temperature 58.7.
Average annual precipitation 38.18 inches.
Average annual snowfall 33.8 inches.

CONCORD UNIVERSITY BECKLEY CENTER

Concord University has been delivering credit classes off-campus for a number of years as part of its commitment to expand student access to higher education in the region. Since 1991, when Concord’s Beckley Center opened, most off-campus offerings have been taught in the Beckley-Raleigh County area. The availability of off-campus classes, principally in the evening, offers significant numbers of commuting students the kind of flexibility in scheduling that minimizes travel and maximizes choice. Besides a full array of General Studies classes, students can obtain complete Accounting and Management programs in Beckley, as well as the entire Social Work degree. In addition, selected classes in Teacher Education, Psychology, and the Fine Arts are frequently available off-campus. Concord makes every effort to identify and deliver necessary support service to its off-campus students. Such services include: Beckley Center Newsletter - a newsletter mailed to all Beckley students that includes key reminders, important due dates and deadlines, Center hours and services, etc. Recent Newsletters have included updated class schedules, articles of interest on General Studies and choosing elective classes, and general advising/career-based suggestions.

Beckley Center Computer Services for Students - Internet and e-mail access for students is available in Beckley. A number of Beckley students already have active e-mail accounts. E-mail communication between students and on-campus advisors is available.

Tutoring Services - Beckley students can register to receive tutoring help in specific classes or to serve as tutors in classes where they have excelled. Student-tutors are paid minimum wage for their services.

Computer Registration - Computer access to the Banner System permits improved management of class sizes and direct student registration and billing at the Beckley Center.

Car-Pooling Service - Students who commute regularly to the Athens campus can register at the Beckley Center to find transportation or to secure riders and share expenses.

Student Photo Identification - Photo identification cards are issued/validated for Beckley students.

Career Exploration, Financial Aid and Study Skills
Workshops - Student service workshops, seminars, and one-onone sessions for Beckley students on job hunting, using the Internet for career searches, financial aid information, study skills, dealing with test anxiety, etc., are available.

Bookstore - In addition to class textbooks, Concord sweatshirts, caps, infant Mountain Lion sets, pens and pencils, etc., are available to Beckley students.

Honors and McNair Programs - Beckley students are eligible for admission to Concord’s Honors and McNair Scholars program.

p.10

STUDENT SERVICE OFFICES

Career Services
Student Center, Lower Level
Telephone 5119
careerservices@concord.edu

The Career Services Office provides students and graduates with the “tools” necessary to take the next step after graduation from Concord, whether that is the pursuit of full-time employment or enrollment at a graduate/professional institution. Students should begin seriously utilizing the Career Services Office in their freshman year. Beginning early to lay the foundation of career planning by working with the staff of the Career Services Office will help students to make wise career or graduate school decisions.

Full and Part-time Jobs

Many students elect to work part-time while they are studying at Concord. While some will qualify for a job on campus through the federal workstudy program, others will be seeking part-time jobs either on or off campus. Many part-time positions are posted in the Career Services Office and students are encouraged to register there so that we can fully understand the student’s parttime job requirements. Those students seeking on-campus jobs,but who do not have workstudy, should begin their job search immediately upon arrival to campus. Full-time job listings are also maintained in the Career Services Office.

p.11

Child Care Center

South Tower, First Floor
Telephone 5386

Concord University, in partnership with Community Action of Southeastern West Virginia, operates a licensed day care program, conveniently located on campus, for children aged 15 months through 13 years. The Concord/CASE Child Care Center offers a developmental curriculum in a safe, nurturing, and fun environment. The Center is open from 7:30 a.m. to 5:00 p.m., Monday through Friday. Children can be enrolled at any time during the semester. For questions, contact Concord University Child Care Center/CASE.

Bookstore

Student Center, Lower Level
Monday - Friday, 8:15 a.m. - 3:45 p.m.
Telephone 5314

The Concord University Bookstore sells office and residence hall supplies, cards, snacks, and Concord memorabilia in addition to course materials. Text book purchases will be refunded in full until and including the last day to add classes through the Registrar’s Office. Text book receipts are required for all returned books. For your convenience, the Bookstore is happy to accept VISA and Master Card. In addition, personal checks are also accepted with the following information: The student’s local address, telephone number, I.D. and driver’s license number. Please note, the Bookstore will not cash students’ personal checks.

p.12

Office of Public Safety

Maintenance Center
Telephone 5357 - Emergency Number 8-384-9334
Public Safety Officers patrol all campus areas and buildings daily. Uniformed foot and vehicle patrols are utilized, and the University police vehicle is well marked for easy identification by all persons. All patrolling units carry a hand-held radio while on duty. The Concord University Office of Public Safety exists to help maintain the safety and welfare of all members of the University community. If students observe a suspicious incident or person, or become the victim of a crime, they should immediately notify Public Safety. Emergency/courtesy telephones are located at the main entrance of each residence hall, and other areas of campus. In case of an on-campus emergency, call 5357, 8-384-9334 or 8-911.

Switchboard/Information Center and Lost and Found

Student Center, Main Floor
Telephone 5246 (on campus), 384-3115 (off campus - local),
1-800-344-6679 (off campus - long distance)
Each semester, all students with on-campus mailboxes will receive a listing of campus administrative telephone extensions. Please post this in an accessible area for your convenience. If you are having trouble accessing a telephone number, the Concord University switchboard operators are happy to be of assistance. The University switchboard station has been designated as the general information center to Concord community members and guests. The switchboard area is also the University’s official lost and found station.

p.13

Student Center Building Hours:

Sunday-Monday-Tuesday-Thursday 7:30 a.m.- 11:00 p.m.
Wednesday 7:30 a.m. - 12:00 midnight*
Friday and Saturday 7:30 a.m. - 1:00 a.m.*
*If no activities are scheduled, the Center closes at 11:00 p.m.

Student Center Policies
1. No alcoholic beverages are allowed in the Student Center.
2. Gambling is not permitted.
3. Students are required to clean up all their own trash.
4. Food and drinks are to remain in the Snack Bar area.
5. Animals are strictly prohibited by order of the State Board of Health.
6. No bicycles, skates, or roller blades.
7. All posters, fliers, announcements, and advertisements other than those advertising campus events or regulations may only be posted with the prior approval of the Student Center Staff in the Student Center Office. Poster material may be displayed in buildings only when approved by the Director of that specific building. The organization and/or individual placing the poster or advertisement is responsible for the complete removal not more than 24 hours following the event. Effective October 1, 1982, no signs advertising events where alcoholic beverages will be available are permitted in the Student Center. Signs advertising these events will be removed.
8. A validated Concord University I.D. is required for admission to dances and other scheduled activities in the Student Center.
9. If you wish to bring a guest to a University sponsored dance, you must register that guest with the Student Center Office between 9 a.m. and 4 p.m. Please remember: You are held entirely responsible for the conduct of your guest.
10. Do not place signs on wood, plaster walls, glass or finished surfaces. There are bulletin boards available on each floor of the Student Center.
11. Tobacco use is not permitted anytime in the Student Center.

p.14

CounselingCenter

Bonner House, Second Floor
Telephone 5290
University Counseling Center services are provided to all currently enrolled students. Trained professionals are available to discuss personal concerns. Referrals to community agencies will be made upon request or if deemed necessary by the counselor(s). Prior appointments are strongly encouraged and may be made by coming to the Counseling Center or by telephoning.

Department forHuman Performance/ Athletic Department

Leslie R. and Ruby Webb Carter Center,
Main Level Telephone 5347
Leslie R. and Ruby Webb Carter Center is a multi-use facility which serves as home to the Concord University Department of Human Performance/Athletic Department. This building has – among its amenities – a 25-meter indoor pool (and adjacent sauna), 3,000-square-foot weight room (predominantly free weights), open Sun.-Fri 6:00 to 9:00 p.m., and two indoor basketball/volleyball courts, open from 6:00 to 10:00 p.m. The described areas are open for use by Concord University students, faculty and staff while classes are in session. A validated Concord University student, faculty or staff ID is required for admittance.

Please check with Mr. Will Johnson, Facilities Director, at 5390 for hours of operation for the pool and weight room. (Hours are subject to change.)

Leslie R. and Ruby Webb Carter Center
Concord University sponsors a wide array of sports teams who compete in the West Virginia Athletic Conference. Our sixteen athletic teams include Baseball, Basketball, Cheerleading, Cross Country, Football, Golf, Soccer, Softball, Tennis, Track & Field, and Volleyball. Anyone interested in becoming a member of one

p.15

of the athletic teams should contact the Athletic Department. Intramural Sports Concord University students wishing to participate in organized sports as part of a wellness and entertainment regimen may choose to engage in intramural competitions. Anyone interested in becoming a member of one of the intramural teams should contact the Athletic Department.

Dining Services

Student Center, Main Floor
Telephone 5312
diningservices@concord.edu
Residence hall students are required to purchase one of three oncampus board plans through Campus Dining Services. Dining services are not provided during fall break, between term breaks and spring break. Refunds will not be made for missed meals. Only validated Concord identification (ID) cards may be used for entrance to the dining hall. ID’s may not be altered or transferred.

Dining Hall Hours (Fall & Spring Terms only)
MONDAY - FRIDAY* All listed hours are subject to change
Breakfast 7:15 a.m. - 9:30 a.m.
Continental Breakfast 9:30 a.m. - 11:00 a.m.
Lunch 11:00 a.m. - 1:30 p.m.
Lite Lunch 1:30 p.m. - 4:00 p.m.
Dinner Mon. - Th. 4:00 p.m. - 6:15 p.m.
Fri. 4:00 p.m. - 6:00 p.m.
SATURDAY
Brunch 10:30 a.m. - 1:30 p.m.
Dinner 4:00 p.m. - 5:30 p.m.
SUNDAY
Brunch 10:30 a.m. - 1:30 p.m.
Dinner 4:00 p.m. - 6:00 p.m.

p.16

Food Court Areas
SUBWAY
Monday - Friday 7:30 a.m. - 10:30 p.m.
Saturday 5:00 p.m. - 10:00 p.m.
Sunday 5:00 p.m. - 10:30 p.m.

Coffee Shop (serving Starbuck’s Products)
Monday - Friday 7:30 a.m. - 10:30 p.m.
GRILLWorks
Monday - Friday 10:00 a.m. - 2:00 p.m.
Saturday - Sunday Closed

SOUTH OF SICILY/Center Stage
Monday - Friday 10:00 a.m. - 2:00 p.m.
Saturday - Sunday Closed

Health Center Services
401 Vermillion Street
Telephone 8-384-7325
The Athens Family Practice, conveniently located adjacent to campus, provides out-patient medical treatment with nurses, a physician’s assistant, and physician coverage. The posted daytime office hours are 8:30 a.m. - 4:30 p.m., Monday through Friday. Walk-ins are accepted, although patients are strongly encouraged to make an appointment when possible for prompt service. Students are expected to submit physical examinations and immunization reports prior to Fall registration. All studentsmust present a current validated Concord University ID and medical card prior to receiving medical treatment at the Health Center. Students will be expected to provide satisfactory evidence of health insurance at the time of treatment, otherwise a nominal copay may be required by the clinic: charity care may be available to those who qualify.

p.17

Accidents or serious illness that occur during hours when the Athens Medical Center is closed are referred to the emergency room at Princeton Community Hospital (approximately eight miles), which provides 24-hour emergency services. All students receiving medical care from local providers must assume the responsibility of payment directly to the physician or hospital from personal funds or through their hospitalization programs. Mercer County has established the Family Choices Clinic in Sarvay Hall on the ground floor. A nurse practitioner is available each Thursday from 10:00 a.m. until 6:00 p.m.

Other Health Information
Students with computer access can find reliable, confidential information regarding reproductive health issues by visiting a 24 - hour, fully confidential Web site sponsored by Planned Parenthood.

International Student Services/ Office Of Multicultural Affairs and Office of Disability Services

Student Center Lower Level
Telephone 6086
The International Student Services Office provides programs, services, and information to the University’s international body. The office serves as the liaison with the U.S. Immigration and Naturalization Service and provides advisement on immigration matters, health insurance, employment, practical training, travel regulations, and community involvement. Other services include:
• Orientation: Provided for new international students; covers academic and procedural issues as well as issues concerning social and psychological adjustment, safety precautions, health services, and the necessity of health insurance.

• English as a Second Language Classes including TOEFL preparation, grammar and conversation skills.

p.18

• Conversation Friends: Pairs internationals with Concord students or community members for conversation and sharing of ideas and culture.

• Host Family Program: Matches international students with local families.

• International Students’ Club: Student-run organization with frequent events and trips. Open to all Concord students. Students seeking disability-related accommodations should register with the Office of Disability Services. Professional documentation of the disability must be provided before reasonable and appropriate accommodations can be arranged. Students interested in learning more about disability access, information and support can access the following web site: http://www.janejarrow.com

Office of Multicultural Affairs

Student Center, Lower Level
Telephone 6086
nellison@concord.edu
The Office of Multicultural Affairs was established in 2001 to create and sustain a more diverse and inclusive community of learners, to work collaboratively with other university units, to build a capacity to recognize and value difference, to encourage and support positive interactions between and among diverse populations, and to maximize the benefits of a multicultural perspective.

Our goal is to graduate a more diverse student population and to prepare all our students to function productively in a rapidly changing global multicultural society. We promote diverse cultural interests through lectures, seminars, theatrical presentations, musical groups, and lunch and learn programs.

Each year, our office observes and celebrates two theme months––Black History Month and Women’s Month.

p.19

In collaboration with student organizations and other departments, we organize various programs and events to raise campus awareness on current issues in those communities. Typical programs include keynote speeches, discussions, film festivals and exhibitions.
• Black History Month-February
• Women’s Month-March

Student Support Services

Student Center, 2nd Floor - Room 202
Telephone 6088
students.concord.edu/support or support@concord.edu
Need help meeting the challenges of academic life? Student Support Services is a federally funded program that serves firstgeneration, low income or disabled students by providing free comprehensive services, including personal, academic, and career counseling; one-on-one and group peer tutoring; computer lab; cultural/educational trips; peer mentoring; study skills help; and assistance arranging accommodations for students with disabilities. All interested students are urged to apply. Office hours are Monday through Thursday, 8:00 a.m. - 6:00 p.m., and Friday, 8:00 a.m. - 4:00 p.m.

ADDITIONALUNIVERSITY SERVICES

ADA ComputerWorkstation
An ADA Computer workstation is available and located in the multi-media lab located on the bottom level of Marsh Library and is provided for students who are visually impaired, hearing impaired, or have dyslexia or motor skill impairments.

Automated Teller Machine
Concord University provides a MAC machine serviced by First Community Bank, a branch of which is located in Athens and Princeton. The A.T.M. is located on the ground floor of the Campus Center. There is a $1.50 per transaction fee for those

p.20

who do not bank with First Community.

Change
Quarters needed for laundry machine and game room use may be obtained from several sources. Some of these are listed below:

There is a five dollars ($5.00) limit on change provided in the residence halls. Please note: Coin change should also be obtained at BB&T or First Community Banks in Athens.

Copier
Students may access two copy machines located on the first floor of the J. Frank Marsh Library. The cost for copier use is 10 cents per page. There is also a color copier located in Marsh Hall, Room 107. Change for small bills is provided at the main desk in the Library. The main desk telephone number is 5371.

Fax
Fax service is accessible to the campus community, including students and student organizations, at the Business Office, main floor, Marsh Hall. The cost of a local fax is $1.00, a long distance fax is $4.00, and an overseas fax is $8.00. The Business Office telephone number is 5234.

Notary Public
If you are required to have documents notarized, stop by the Student Center in Student Support Services, 2nd floor and meet with Pat Wimmer, ext. 5274 or The Office of Student Affairs, 2nd floor, Debra Weiss, ext. 5256. There is no charge for this service.

p.21

Residence Hall Main Desk Services
Each residence hall has items that can be borrowed by temporarily leaving a validated Concord University I.D. with the student employee hired to work the main desk area. Some commodities routinely available are:

1. vacuum cleaner/brooms
2. V.C.R.
3. current videos
4. pool, ping pong, air hockey, foosball equipment
5. board games
6. pots and pans
(this list is by no means inclusive)

Main desk locations operate at various times throughout day and evening hours. Each residence hall Main Desk is required to be open between 7:00 p.m. and midnight, daily. Main desk telephone numbers: North Towers - 5132, South Towers - 5133, Wilson - 5136, Sarvay - 5811, and Wooddell and College Courts Apt. - 5135. Annual membership fees associated with main desk service range between $2.00 and $5.00 per resident. Membership dues are set by individual student led Hall Council organizations.

Vehicle Battery and Lock Out Service

The Concord University Office of Public Safety will “jump start” personal vehicles owned by campus community members when circumstances permit. In addition, Public Safety Officers can normally retrieve keys from inside a locked automobile or truck. Jump start and lock out services are provided free of charge whenever time permits. The Public Safety Office may be reached by dialing 5357.

*Fees for all services provided in the “Additional University Services” section are subject to change.

p.22

WELCOME TO RESIDENCE HALL LIVING
One meaningful part of a university education is the learning that comes from living with others. A good deal of adjustment occurs in the transition from high school to university and from home life to residence hall life, and sometimes even from freshman to sophomore year. Concord’s Residence Life Program is designed to help you make personal, social and academic adjustments in as healthy a way as possible, and to make your living experience both educational and enjoyable.

Disability Accommodations
If you have a diagnosed condition covered under the Americans with Disabilities Act and which warrants special housing accommodations, you are strongly encouraged to notify the Director of Housing and Residence Life as soon as possible after you have been officially accepted to Concord University.

Statement of Non-Discrimination
In keeping with its long-standing traditions and policies, Concord University, in admissions, employment and access to programs, considers students on the basis of individual merit and without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or other factors irrelevant to participation in the programs of the University.

Individuals who believe they may have experienced discrimination , but are uncertain as to whether a complaint is justified or whether they wish to initiate a formal complaint may discuss their concerns with the Interim Dean of Students at 5231, their Academic Advisor, Resident Director, or the Counseling Center at 5290.

p.23

Safety
Concord University, the Office of Public Safety and Housing and Residence Life take great measures to build on the safety record of the community of Athens and the State of West Virginia. The University believes that members of the Concord campus community can assist in keeping themselves from harm by utilizing prescribed safety precautions and by educating themselves about the frequency and type of security breaches which occur on University property. Public Safety will record and annually publish statistics on crime.

Students are encouraged to exercise common sense regarding personal safety. Each student must take an active part in his or her own personal safety and the safety of other community members.

Public Safety Officers work closely with professional and paraprofessional Housing and Residence Life staff personnel. Both the Officers and the Student Life staff members on duty are available to receive emergency telephone calls from anyone on campus or associated with the University. All Public Safety Officers have direct radio contact with local law enforcement agencies. To encourage accurate reporting of crimes and incidents, a formalized “Incident Report” is completed after each known event.

What YOU can do to enhance YOUR OWN personal safety.
Personal Safety:
1. avoid walking alone, especially at night
2. walk in well lighted areas
3. walk clear of any area with heavy foliage
4. be alert and aware of your surroundings
5. refrain from propping open locked residence hall doors
6. use the viewing porthole provided in each residence hall door
7. have strangers identify themselves before unlocking any room door

p.24

Vehicle Security:
1. remove property from plain view
2. roll up vehicle windows
3. remove keys
4. lock all doors
5. park in a well lit area whenever possible

Personal Property Safety:
1. secure valuables left in your room
2. engrave all valuables with your social security number
3. print your name on valuables when appropriate
4. remember to lock the door(s) and window(s) to your personal room each time you leave and when you are sleeping
5. lock your room door when you are in the bathroom (traditional halls)
6. pre-plan a course of action in the event of lost or stolen credit cards, checks or money

Sexual Assault Prevention Tips
1) Students should always carry their room keys with them, be aware of where they are going, and know a quick and safe way home whenever practical. If you are at a bar, make sure you have a way to get home.
2) Be aware that sexual assaults are not always perpetrated by an unnamed attacker on the street. Usually it’s someone you know. About 85 percent of sexual assault victims are familiar with the perpetrator.
3) Have a friend go with you so that you can watch out for each other.
4) Take a self-defense class. Most people who take selfdefense courses feel empowered to handle more serious situations.
Concord University and the Office of Housing and Residence Life encourage students to take all precautions toward their own personal safety and the security of their possessions.

p.25

State Regulations That Students Should Know

The following State Regulations are enforced by Concord University Campus Police:

49-7-7. Contributing to Delinquency of a Child.
A person who by any act or omission contributes to, encourages or tends to cause the delinquency of a child (under 18 years of age) shall be guilty of a misdemeanor, and, upon conviction thereof, shall be fined not less than fifty nor more than five hundred dollars, or imprisoned in the county jail for a period not exceeding one year, or both fined and imprisoned.

60-6-9. Intoxication or Drinking in Public Places; Illegal Possession of Alcoholic Liquor.
(a) (1) Appear in a public place in an intoxicated condition;
(2) Drink alcoholic liquor in a public place;
(3) Drink alcoholic liquor in a motor vehicle on any highway, street, alley.
Any person who violates section (1): Upon first offense, a fine of not less than five dollars nor more than one hundred dollars and not more than sixty days in jail or completion of an alcohol education program of not more than six hours’ duration at the nearest community mental health center.

Any person who violates (2) or (3) of this section shall be guilty of a misdemeanor, and, upon conviction thereof, shall be fined not less than five nor more than one hundred dollars, or confined in jail not less than sixty days nor more than twelve months, or both such fine and imprisonment.

60-3A-24. Underage Consumption or Possession
Any person under the age of twenty-one years who purchases, consumes, sells, serves or possesses alcoholic liquor is guilty of a misdemeanor, and, upon conviction, shall be fined in an amount not to exceed five hundred dollars or shall be incarcerated in the county jail for a period not to exceed seventy-two hours, or both fined and imprisoned, or in lieu of such fine and incarceration,

p.26

may, for the first offense, be placed on probation for a period not to exceed one year.

17C-5-2. Driving Under the Influence of Alcohol, Controlled Substances or Drugs.
Any person who:
(1) Drives a vehicle in this state while:
(A) He/she is under the influence of alcohol;
(B) is under the influence of any controlled substance;
(C) is under the combined influence of alcohol and any controlled substance;
(D) has an alcohol concentration in his or her blood of ten hundredths of one percent or more, by weight;
(2) When so driving causes the death of any person;
(3) Commits such act in reckless disregard of the safety of others shall be guilty of felony and, upon conviction thereof, shall be imprisoned in the penitentiary for not less than one nor more than ten years and shall be fined not less than one thousand dollars nor more than three thousand dollars.

Driving Under the Influence (D.U.I.)
1st Offense: $250.00 (if convicted, attend driving education course)
$750.00 (without driver’s education course)
Six points on your driver’s license
Automobile insurance increases dramatically
2nd Offense: Loss of driver’s license and/or one year in jail.
A large monetary fine
Seven additional points on your driver’s license
Remember - Failure to cooperate when stopped by a law enforcement officer for D.U.I. will lead to automatic loss of driver’s license for one year.

61-8B-7. Sexual Abuse in the first degree.
(A) A person is guilty of sexual abuse in the first degree when:
(1) Such person subjects another person to sexual contact without their consent, and the lack of consent results from forcible compulsion; or

p.27

(2) Such person subjects another person to sexual contact who is physically helpless (legally intoxicated, ten hundredths of one percent, applies here);
(3) Any person who violates the provision of this section shall be guilty of a felony, and, upon conviction thereof, shall be imprisoned in the penitentiary not less than one year nor more than five years, or fined not more than ten thousand dollars and imprisoned in the penitentiary not less than one year nor more than five years.

THE HOUSING AND RESIDENCE LIFE STAFF

Director of Housing and Residence Life
The Director provides leadership, administration, coordination, and evaluation for the entire Housing and Residence Life program.

Resident Directors
Four of our six residence facilities are directly administered by full-time professional coordinators called Resident Directors, or RD’s. Two residential areas, the College Court Apartments and Sarvay Hall, are directly managed by experienced undergraduate staff, but come under an RD umbrella. The RD’s home and office are located in the residence hall he or she is assigned to administer. Each RD is fully responsible for supervision of his/her building and for coordinating and supporting the Residence Life staff. RD’s have earned at least an undergraduate degree, and are specially trained in counseling, communication, problem solving and other areas important to facilitating life in a residence hall.

p.28

Resident Assistants
Every residence hall has a staff of Resident Assistants. These upperclass students live on each floor as representatives of the Student Life staff. The RA’s are skilled para-professionals who have been trained in many areas to make the students’ experience in the residence hall healthy, safe, fun, educational and memorable.

Desk Assistants
For additional security and service, undergraduate Desk Assistants are assigned to work duty at designated times at the main desk of each residence hall. Desk Assistants maintain safety and security by monitoring general activity and the building’s lobby/main entrance area.

Public Safety
A Public Safety Officer is stationed at the North Tower Main Desk, which also doubles as a Public Safety security station each morning from 12:00 midnight until 7:00 a.m. (while college is in session only. Electronic entry systems, provided in each residence hall, are patched back to the North Tower Main Desk, allowing a Public Safety Officer to monitor students and visitors entering and exiting each living area during the above provided hours. In addition, Public Safety Officers complete nightly duty rounds, monitor exterior doors for safety, and assist the Resident Director and Resident Assistant staff with disruptive and/or emergency situations.

p.29

Custodial Staff

Each residence hall has an assigned set of housekeeping staff which work routine daytime hours, Monday through Friday. The building custodial personnel are responsible for the general upkeep and appearance of the facility, but are not expected to clean any intentional mess left by students. Custodial staff obligations do not include cleaning individual student rooms.

Residence Hall Councils

The residence halls, and College Court Apartments, each have their own Hall Council. The Hall Council consists of student officers and other interested residents of that housing area. The purpose of Hall Council is to promote the well being of residents and to provide programming and other important services to students, and allow resident students the opportunity for some aspects of self-government. The Housing and Residence Life staff strongly encourage all resident students to get involved with

p.30

governing the residence hall through participation in Residence Hall Council.

SEXUALASSAULT RESPONSE TEAM
To aid the victims of sexual assault, the University has selected and trained a number of individuals who can provide help and be used as referral agents. The following employees are all members of the campus Sexual Assault Response Team:

In addition, individuals employed in the following positions are always included as committee members:

Any Concord community member who is seeking help with a current or past sexual assault, should contact a Team member with whom you feel comfortable, and in all cases, the sooner the better.

Staff Duty Hours
Residence Life Staff, including one Resident Director who covers the entire campus and one or more RA’s working in each building, are on active duty from 7:00 p.m. to 12:00 midnight daily. RD duty responsibilities include coordination and support for the RA staff. This is done, in part, by completing nightly campus-wide walking tours. The RA on duty is available to answer questions, maintain building safety and oversee other services. To ensure student safety, the RA on duty also makes specific building rounds of the residence hall and is required to sleep/remain in the facility throughout the night in case of any emergency. All onduty Residence Life Staff members are in direct communication

p.31

with Public Safety personnel via the campus radio communication system.

YOUR ROOM
Direct Internet Access
Concord University provides direct fiber optic internet service to each residence hall student (College Court Apartments do not contain this service). Two portholes, one for each occupant, exist in every residence hall room. Direct Internet access is provided in common residence hall space as well, so that lap top computers, if owned, can be utilized in these areas. In order for your computer to become compatible with the provided University network, an Ethernet Card is required. Below are the University policies regarding Ethernet Cards and their installation.

1. Students may purchase an Ethernet Card from the Computer Center located in the Student Center, 3rd floor between 9:00 a.m. and 4:00 p.m., Monday through Friday (prices are subject to change).

2. Students must make an appointment to have their card installed. Please fill in the appointment sheet or call 5291 to set up an agreed upon time.
*Before we can install your card, you must sign a disclaimer stating that neither Concord University, nor the Computer Center staff, are in any way responsible for damages to your computer’s hardware or software.

3. Once an appointment is made, one of our technicians will call your room to confirm the appointment. North Tower and Wilson Hall residents are required to meet the computer technician at the lobby of their respective building, and escort them to and from the room, according to residence hall policy.

p.32

4. Please note, we will not work on individually owned computers with regards to system hardware, or software concerns (and in most cases, doing so would void warranty stipulations).

5. If installation is provided by anyone other than the Concord University Computer Center staff, no refunds nor exchanges will be provided for damaged Ethernet cards.

Furniture
Every double room is equipped with a bed, mattress, dresser, desk, desk chair, and closet or wardrobe for each occupant. There is a trash container provided (one per room) and each living area is equipped with an overhead lighting fixture. Students generally prefer additional lighting; however, halogen lamps are not permitted. North and South Tower rooms also contain bulletin boards and desk lamps. Furniture provided in student rooms must remain in the room. Students are responsible for any furniture that is missing or damaged at the time of check-out and will be charged accordingly.

Keys
Students are issued an apartment or a room and suite door key (if applicable) during residence hall check in. Residents are required to report all lost or stolen keys to a Housing and Residence Life staff member immediately. For safety and security purposes, a new lock may be installed and new keys issued to the student and his or her roommates/suitemates. All keys remain the sole property of Concord University and may not be duplicated for any reason.

Room (suite) keys are required to be returned to Housing and Residence Life staff members between each semester and immediately upon discontinuing an academic relationship with the University. Replacement keys are obtained through your Resident

p.33

Director. To rotate the core of a lock and cut three new keys is a $25.00 fee. To replace a maliciously damaged lock is $125.00. Providing your residence hall room key to another person is extremely unwise and strictly prohibited.

Repairs
If repairs are needed, students are asked to call extension 5231 (Housing Office) to initiate a work order which will ultimately be completed by members of the Maintenance Center staff Burned out light bulbs should be reported directly to the Resident Assistant so that the building custodian and housing staff can be alerted to immediately replace the bulb. All non-emergency maintenance requests will be handled Monday through Friday between the hours of 8:00 a.m. and 3:45 p.m. Maintenance personnel will be dispatched as quickly as possible in response to emergency situations. Students are not authorized to make repairs themselves and will be billed for any damage incurred while attempting to do so.

Walls
Almost any form of tape or putty that is advertised as leaving no residual stain will in fact leave marks on the walls and may result in damage charges. Years of experience has taught us that although masking tape may not be the best substance for hanging materials in your room, it is the best medium with regard to not leaving residue behind; therefore, masking tape is the only hanging material permitted in the residence halls. North and South Tower residents may hang items on the provided bulletin board.

Window Air Conditioners
Window air conditioners are not permitted in the residence halls. This policy is strictly enforced. However, air purifying devices (which rest on the floor or table), to combat air allergens, are encouraged whenever conditions warrant.

p.34

RESIDENCE HALLPOLICIES AND PROCEDURES
Concord’s Residence Life program is intended to facilitate individual responsibility. However, there are certain restrictions governing residence halls. Students share responsibility with those around them for making their residence hall the best possible place in which to live. In order to maintain health and safety standards, students are responsible for care and cleaning of their rooms as well as for sharing in the cleaning and upkeep of the hall.

Judicial Affairs
In order to create and maintain the most academically supportive residence hall atmosphere, inappropriate or disruptive behavior will be confronted. Residence Life Staff members are directly involved in working with students and are devoted to creating the best possible residence hall environment. Students will be held responsible for their own actions and those of their guests, at all times and places on campus.

In addition, the student’s behavioral record will very likely be as important a consideration as the student’s academic record in influencing future opportunities. Just as postgraduate schools and employers will want to know grades earned so, too, will they wish to know what sort of citizen the student was while enrolled.Therefore, the student should be conscientious about both the behavioral and academic records achieved in the university.

Please note, since the Fall semester, 1986, Concord University has adopted a policy to mail grades and disciplinary reports of “dependent” students to their parents. All students are assumed “dependent” unless they officially establish their “independence” with the University.

Appliances
The following electrical appliances may not be used in the residence hall rooms or suites: stoves, hot plates, air-conditioners, emersion heaters (water heating coils), heat lamps, toaster ovens,

p.36

toasters and any other appliance with an exposed heating coil, electric blankets, electric heaters, and/or any other such appliances that use great amounts of electricity or generate heat. Each residence hall has a kitchenette where approved appliances may be used. North Tower has specific rooms for ironing clothes located on 2nd and 7th floors. Wilson Hall has areas designed for ironing clothes located in the center of each floor near the stairwell entrance.

Bottled and Volume Containers
Glass bottles and volume containers such as kegs and wine boxes are not permitted. Any confiscation shall be permanent, and shall include any paraphernalia items associated with the violation, including, but not limited to, chests, tubs, kegs, taps, pitchers, glasses, mugs, cans, bottles and funnels.

University/Library Identification Card (ID) & Replacement Policy
Photos for ID cards are taken at the Student Center Office and may be picked up from each student’s Academic Advisor. ID’s must be carried at all times. Replacement ID cards are available at a cost of $15.00. Your ID card is required for entrance to any residence hall between 12:00 midnight and 8:00 a.m. daily. Additionally, ID cards are needed for any on-campus event, dining services, when checking out books from the Library, athletic functions, theater performances, and whenever cashing a personal check.

Lending your ID card or failure to present it when requested to do so by a University official (including Resident Assistant staff) is a violation of University policy and subjects the student to disciplinary action.

Evacuation Procedures
The following procedures have been developed for the health, safety, and welfare of persons residing in Concord University residence halls. Persons residing in the residence halls are

p.36

required to observe these procedures and completely cooperate with staff and other personnel during any and all evacuation conditions.

General procedures for ALL Residence Halls:
1. When alarms sound, all persons will immediately proceed to the nearest exit in a quiet and orderly fashion.
2. If the nearest exit is blocked, proceed to an alternate exit.
3. Close door(s) as you leave.
4. Upon exiting the facility, move away from the evacuated building.
5. Listen for directions.
6. Report the observance of any fire or people who could be in danger to those individuals in charge.
7. Re-enter the building only after being instructed by staff to do so; silencing of the alarm is not a signal to re-enter.
8. Re-enter through the main entrance only.
9. Elevators are not to be used as a means of exiting a residence hall during an evacuation.

Note: Upon moving into a residence hall, each person is responsible for identifying the locations of various evacuation exits available in case an emergency should occur. Be familiar with at least two, and preferably three, avenues of emergency exits.

When the alarm sounds, assume an emergency exists. There have already been fires in the residence halls, some legitimately threatening to life. Likewise, smoke and heat from a small fire can travel in unusual ways and catch the unwary off-guard. Therefore, it is important to vacate the premises immediately to reduce the possibility of being trapped.

The sounding of the fire alarm is the only warning received of a possible emergency.

Hints in case you smell smoke:
WHERE THERE IS ANY AMOUNT OF SMOKE, immediately activate the alarm system and evacuate the building.

p.37

1. Keep in mind the following hints when regular fire procedures are being followed:
a. Heat and most toxic gases rise. Therefore, you should crouch or crawl to avoid the most dangerous atmosphere.
b. Take short breaths, breathing through your nose only.
c. If trapped, placing any room with a closed door between you and the fire/smoke may offer refuge. Wait at a window for rescue. Open the window or break it out when breathing becomes difficult.

2. NEVER OPEN A HOT DOOR—SMOKE CAN BE FATAL.
a. If there is enough heat in the hall to penetrate the wood panels, there is more than enough to kill you before you get to the head of the stairs or exit the door. This is what you should do:
• Place the back of your hand on the door panel above your head. If there is heat DO NOT OPEN THE DOOR! The hallway is already filled with deadly heated gases.
• If you cannot escape through a window, then REMAIN IN THE ROOM with the door closed. Wait at the window for rescue. Shout for help.
b. If the door does not feel hot you may open it slightly provided caution is used:
• Brace the door with your hip or foot.
• Place your hand across the opening to determine temperature of the air.
• If the air is hot, or if there is pressure against the door, CLOSE IT HARD. It is already too late to exit.
• If the hallway appears safe, use a planned exit and loudly arouse other occupants as you leave.
• College Court Apartments fire evacuation only.

Harassing and Obscene Telephone Calls
Initiating abusive, harassing or obscene telephone calls is a violation of University policy. Students who receive annoying, harassing or obscene telephone calls should contact the Office of Public Safety at extension 5357 or by dialing 8-384-9334.

p.38

If, for some reason, you are unable to reach the Office of Public Safety, please refer the concern to your Resident Director.

Indecent Exposure
Certain specific actions which are inconsistent with an academic environment are prohibited, including public nudity and other obscene conduct.

Microwave
Students are permitted to bring microwaves. Microwaves may not be larger than 0.6 cubic feet.

Motor Vehicles and Parking
All students who possess a valid driver’s license are permitted to bring and park their personal vehicle on campus. Any vehicle brought to campus is required to be registered, and the owner/primary driver is expected to obtain a numbered parking decal annually at registration, or at the Office of Public Safety located in the Physical Plant building. Parking permits are purchased each semester. When purchasing a parking permit for the spring term it will be valid through the summer terms. Complete parking information is provided in the Concord University Vehicle Registration and Parking Regulations Handbook.

Pets
Fish kept in aquariums (maximum of 20 gallons or equivalent per room) are the ONLY pets permitted in the residence halls. Cats, dogs, ferrets, mice, gerbils, hamsters, birds, spiders, hermit crabs, turtles, reptiles, etc., are not permitted. The provided list of nonpermitted pets is not inclusive.

Quiet/Courtesy Hours
Each residence hall and the College Court Apartments are required to follow the stated “quiet hours” policy. Quiet Hours are enforced by residents, with assistance from staff members when necessary. According to this regulation, all students should

p.39

be able to sleep and/or study without disruption. A quiet hours policy is in effect from 8:00 p.m. through 7:00 a.m., daily. Prior to and during final examinations, a 24-hour “quiet hour” policy is in effect. All requests to limit noise MUST be honored in order to avoid judicial action.

The residence halls were not originally built to accommodate the powerful stereos and speakers of today. If you bring a stereo to campus, please bring headphones. You are also encouraged to purchase a rubber mat to place under any large speakers to reduce vibration to other rooms.

Residents may receive one written warning for noise where no other infraction takes place. The purpose of the warning is to call the resident’s attention to noise infractions and to encourage compliance with the regulation. A repeat instance of noise considered by University staff to be excessive will be referred for disciplinary action.

Refrigerators
Each residence hall room is permitted a total of two refrigerators which must be UL-approved with a three-pronged, unfrayed power cord. The maximum size for student refrigerators is 5.0 cubic feet.

Smoking
Smoking is only permitted in a student’s private room (when that student does not live on a substance-free floor), with the door shut, and with the prior consent of his/her roommate(s). Residents are required to observe this policy at all times. Tobacco use is prohibited in all designated substance-free and public residence hall areas. Roommate assignments are based, in part, on smoking preference; however, in the event of a roommate conflict over smoking in the student’s room, the University will support the position of the non-smoker.

p.40

All academic facilities have been designated as smoke free environments.

Visitation/Guests/Escort
Visitation of the opposite gender is permitted in every residence hall between the hours of 10:00 a.m. to 12:00 midnight, Monday through Thursday. Open visitation, with roommate consent, may occur on Friday beginning at 10:00 a.m. and lasting until 12:00 midnight Sunday. Every guest is subject to University rules and regulations which affirm each student’s right to study, sleep, and privacy. It is the duty of the resident host to monitor and accept responsibility for the behavior of guests. All guests in any residence hall must be escorted by the host resident of that building at all times. The University reserves the right to deny access to any guest if it has been determined that he/she has disturbed, disrupted, or endangered any residents.

Guests may stay only two consecutive nights on Friday and Saturday only. An administrative fee of $20.00 per night will be charged to the resident(s) for each visitor housed in violation of this policy. The resident will be subject to disciplinary action, and the guest will ultimately be banned from the residence hall if their behavior continues. Please note, West Virginia State Law defines trespassing in a residence hall as follows:

1. If a person authorized to have access to a residence hall and by his/her presence or act interferes with the peaceful or orderly operation of the residence hall, he/she may be asked to leave the residence hall at any time.
2. If an individual other than a person authorized to have access to a residence hall enters such a facility, he/she may be asked to leave the residence hall notwithstanding the fact that he/she has not interfered with the peaceful or orderly operation of the residence hall or otherwise committed a breach of the peace or violated any statute or ordinance.

p.41

3. Such a request to leave may be made by the President of the institution, an employee designated by the President to maintain order in the residence hall, Director of Housing and Residence Life, Resident Director, a Public Safety Officer or their designee.
4. It shall be unlawful for a person to remain in a residence hall after being asked to leave. Any person who fails to vacate shall be guilty of misdemeanor trespassing.

Escort Policy: Each visitor(s) of the opposite sex must be accompanied by the host or hostesses within the residence hall they are visiting at all times. Residents can only serve as a host/hostess in the residence hall in which they live. Each resident may escort up to two visitors at a time and must stay with the visitor(s) while the visitor(s) is in the building. Each resident is held accountable for her/his guest(s’)/visitor(s’) on-campus behavior in accordance with University policies and procedures.

Waterbeds
Waterbeds are not permitted in the residence halls.

Weapons
Weapons or “look alike”/replica weapons may NOT be housed in or carried onto University property, especially in residence halls. Possession of rifles and firearms (including BB and paintball guns), ammunition, firecrackers, and/or explosive materials (including use of a carbide element) and similar items such as gas-powered guns (including paint and nail guns), and sharp tipped arrows are strictly prohibited. Hunting equipment should be stored elsewhere; for more information, contact your Resident Director or the Public Safety Office for any questions.

RESIDENCE HALLS CONTRACT
The Residence Halls Policies Contract is a legal agreement between the University and the individual student. It entitles the student to the use of the residence halls as set forth within this

p.42

document, and in other sections of the Concord University Student Handbook. This document is a license to use the residence halls and shall not be construed as a lease.

Housing Exceptions
All unmarried students (traditional age undergraduates) who have not received prior permission to commute are required to reside on campus in the University’s residence halls as long as space is available. Permission to commute is granted only to those students who will live with their parents or legal guardians in their parents’ primary place of residence within a reasonable distance from Concord University. Applications for a housing exception should be obtained from, and must be submitted to, the Office of Housing and Residence Life. Applications will be reviewed by the Director of Housing and Residence Life and/or a designated committee which will evaluate the evidence of exemption criteria.

Possible Exceptions:
1. Financial Hardship - you or your family must have recently experienced an unplanned financial crisis; serious illness, death, job separation, etc. Anyone having to qualify for a financial hardship must have applied for financial aid.*
2. Medical - you must provide written confirmation. Documentation should prove that your medical condition or disability prohibits you from living on campus.
3. Part-time Student - must maintain eleven credits or less throughout the entire semester(s) the student wishes to live off-campus.
4. Residing with relative - may include older siblings, grandparents, or non-custodial parent.
5. Residing on the work site - your physical presence is required for fulfillment of job responsibilities.
6. Age and/or Experience - 22 years of age or older and three years of full-time military experience, or married now divorced, or have a dependent child(ren). Age - You are a non-traditional student - 23 years of age or older.

p.43

7. Other Reasons - give a detailed and accurate description of the situation with all supporting documentation.

Application for a housing exception should be obtained from, and must be submitted to, the Office of Housing and Residence Life. It is the student’s responsibility to provide all required substantiating information. Students subject to the conditions of the Residence Hall Room Contract will have to justify being relieved of the contract.

Deadlines for Application

*Students requesting exceptions due to financial hardship must apply for Financial Aid by February 15. A financial hardship is defined as a family unplanned (significant) financial disaster, i.e. job loss, death in the family, high medical expense, etc. Exceptions are granted for the academic year, except when extremely unusual circumstances may justify granting an exception for a semester or a summer session. Students granted these special exceptions are required to renew their request for the following semester.

Housing Policy and Eligibility
Full-time traditional age students are required to live and board on campus. Eligibility to occupy the premises is limited to full-time (maintaining 12 credit hours) undergraduates who are appropriately registered for course work. Student occupancy of residence hall rooms is solely incident to an academic relationship. Eligibility for occupancy automatically ends upon withdrawal or termination of enrollment as a full-time student, unless an exception is granted to reside with part-time status.

p.44

Contract Term
The Room Reservation Form (housing contract) is for the full academic year when the institution is in session from August, or the student’s official arrival date, until the session ends in May, and cannot be terminated or canceled except under the conditions cited in the withdrawal or housing exception sections of this agreement. If entered into after August, this agreement applies only to the balance of the academic year.

Payment
Payment of semester room and board fees must be made to the Business Office according to published University deadlines.

REFUND ON BOARD AND ROOM FEES
If a student withdraws from the University, refunds on the room will be made as follows:
Regular academic semester Amount of Refund

Summer Term (Five Weeks)

Refunds shall be pro-rated based upon date of official withdrawal (date check-out procedure and withdrawal from the University is completed). All refunds are calculated from the first day of regular registration. Students receiving financial aid from the University will have their refund re-deposited into the financial aid account. A student who is asked to withdraw for disciplinary reasons forfeits all rights to a refund. Fees are subject to change.

p.45

Such changes may take effect at once and apply to students already enrolled, unless otherwise specified.

Room Reservation Fee
When applying for a University residence hall room assignment, each student must submit to the University the sum of $50.00. This security deposit encourages the faithful performance by the student of all obligations, including payment of rent, all monies due and owing to the University on any account, and payment for the student’s share of repairs and damage to a room and general residence hall areas over and above normal wear and tear.After becoming a paid resident student for one semester, you will be eligible for a refund of the balance of your room reservation fee if you terminate your residency. The balance either will be credited to you, if you have submitted a room application for a subsequent semester, or will be refunded to you. Checking into the residence halls and not registering as a student is not permitted and will result in the forfeiture of the room deposit balance. The residents will also be subjected to payment of their share of repairs as stated above, and Guest Fee(s) which accrue nightly.

Whenever the balance of your room deposit fee drops below $0.00, you are required to pay the amount that returns the balance to $50.00. Also, you will be subject to the cancellation deadlines of June 30 for the Fall semester, December 21 for the Spring semester, and May 1 for summer terms. Failure to cancel your room application by the appropriate deadline will result in the forfeiture of your room reservation fee. If you are unsure of your plans for the period of enrollment for which you have applied, please consider canceling your room application by the appropriate deadlines to preserve your fee. You may re-apply for a room at a later date when you determine to definitely return. If you wish the balance of your room reservation fee to be refunded to you, a Request for Refund Form must be completed. Submission of this form serves as a confirmation of the cancellation of your room application. Also, completing this form will facilitate the mailing of the refund check to you at the correct address.

p.46

The absence of such a form will result in the check being mailed to the latest known address on file at the Office of Housing and Residence Life. If the refund is returned by the U.S. Postal Service to Concord University, the University will hold the refund for a period of six months for claim by the student, and at the end of that period, if the refund is unclaimed, it will be redeposited by the University without further notice.

Room Assignments
The University reserves the right to make room assignments in order to fully utilize all of its facilities. Specific room requests cannot be promised; however, every reasonable effort is made to assign each student to a residence hall and room accommodation of his/her choice in accordance with his/her priority, as established by receiving both the Room Reservation Form and $50.00 Room Reservation Fee in the Office of Housing and Residence Life. The date on which the Room Reservation Form and fifty dollars ($50.00) Room Reservation Fee are received in the Office of Housing and Residence Life can play a significant role in room/building selection. The “official date received” will always be when the Room Reservation Form is “date stamped” in the Office of Housing and Residence Life. Mutual requests for roommates are fulfilled according to available space. Requests for special accommodations warranted by a diagnosed disability will be honored whenever possible.

Residents will be responsible for paying housing charges based upon the type of occupancy in relation to the capacity of the room. The typical occupancy is two residents in a double room of which each student pays double room rates. When one student is permitted to occupy a single or double room alone, that student must pay single room rate. When two students are permitted to occupy a triple room, those students will typically pay the double room rate plus one-half the difference between single and double room occupancy.

The Resident Director should be contacted if a room change is desired. Room changes may be requested at the beginning and the end of each semester.

p.47

Changes will be granted only if space is available. At no time is a student authorized to make a room change without prior approval granted by the Resident Director of the Hall. Unauthorized room changes will result in an administrative charge up to $25.00 per student, and the student will be required to move back to the original room assigned. Residence hall changes may be accomplished under the same guidelines as room changes.

Room Consolidation
During the first few weeks of each semester, you may reside in a room by yourself although this same room may have been scheduled for double or triple occupancy. When this situation occurs, you should not expect to continue such occupancy. It is your responsibility to contact the Resident Director in order to arrange for correction of your occupancy. The Resident Director will then explain the various options available to you at that time. He/she will arbitrarily re-assign you to another room only if you request the Resident Director to do so, or if you fail to complete consolidation and a single room is not available for you to purchase. The deadline for completing consolidation is usually the Tuesday of the second week of the Fall semester, or the end of the first week of the Spring semester. Although you may wish to maintain a single room (and pay the single room rate) this option will only be available to you if the overall occupancy situation permits it. Students whose occupancies are affected by roommates moving out are subject to similar room consolidation up to the midpoint of each semester. If you are the last resident without a roommate, you will be obligated to consolidate at whatever point another resident becomes the sole occupant of a room. Consolidation means that a resident will be required to either move to another room, or to accept the other resident left alone in his/her quarters as your roommate. Consolidation is determined by the building’s Resident Director. If you later decide to pay for a single room rather than to accept consolidation, you will be liable for payment of the single room fee from the date you first became the sole occupant of the room.

p.48

Independents on Organizational Floors
Organizations are expected to fill their areas, including all resident members. As a result, your room assignment can be changed to another area if it is determined that your relationship with the organization is disruptive. If a disruptive situation appears to have developed, a meeting will be held to evaluate the circumstances. If it is felt that members in the organization are relating to you unfairly, please initiate a hearing to seek correction on your behalf.

Non-members are only permitted to sign up in organizational areas with the consent of the organizations. Room assignments for non-members are subject to change each semester. Nonmembers may be reassigned at the beginning of each semester to create room for new members who need space in one of the organizational areas. If these matters are of concern to you, it will be helpful to discuss them with the involved organization prior to room sign-up. Please come by the Office of Housing and Residence Life or contact any of the organizational representatives to discuss questions you may have about organizational housing.

Check-In/Check-Out Requirements
Upon moving into or out of a room, each resident must review, sign and submit a Room Condition Form, which is an accurate and complete record of the contents and condition of the assigned room. This inventory will serve as the basis for check-out and damage charges, if assessed. Failing to check-out of one’s room officially is a $5.00 fine. Failure to return one’s room key immediately upon check-out is a $25.00 fine per key. All rooms are thoroughly inspected by the residence life staff before the hall opens. At this time, a record of the room condition andfurnishings is created. The occupant of the room has the opportunity to sign and correct, if necessary, this record when

p.49

he/she checks in. Room inspection will again occur upon departure. Be advised that you will be held financially responsible for any conditions noted after check-out which are not noted on the initial inspection.

Closing for Vacation Periods
Generally, resident students are not permitted to remain in the residence halls through any official University closing. Residence halls must be vacated within 24 hours after a student’s last final examination of the semester, or at official closing time (normally 8:00 p.m.), whichever occurs earliest. Notice will be posted by the Housing and Residence Life staff prior to the closing of each semester, vacation, or recess period. However, it is a student’s and/or family’s responsibility to abide by the conditions set forth in all closing notices and to follow check-in and check-out procedures and times.

Before vacating your room for vacation periods, you should do the following in conjunction with your roommate(s) and/or suitemates:
• Remove items which might attract roaches, ants and other similar “visitors.” Empty the room trash can(s).
• Remove perishable items from the room refrigerator, then
clean, unplug, and leave the door cracked open.
• Close and lock all windows (especially when residing on any ground or first floor rooms).
• Unplug everything but aquariums from room electrical outlets.
•Turn off all lights.
• In North and South Towers only, room and bathroom heating should be set at “low.”
•In North and South Towers only, water must be shut off tightly.

And:

•Be alert for information (posted, published and/or verbal) which may supplement this policy.

p.50

• Report any problems complying with these procedures to the staff promptly and always prior to leaving.

Note that staff will check rooms for compliance. Any procedures not followed will subject residents of the room (suite) to applicable charges.

Residents who receive special permission to remain on campus throughout any portion of scheduled closing will be asked to leave if they fail to abide by the policies applicable to their housing arrangements, or for violation of other University rules and regulations.

The residence halls are closed, without exception, to all nongraduating residents at the end of the academic year who do not appear on any official list supplied to the Office of Housing and Residence Life of students participating in the Commencement ceremonies.

Only authorized University housing authorities, or persons having permission from University housing authorities, are permitted in the residence halls during official University closing. Anyone else found inside the residence halls, or found attempting to enter the residence halls, will be subject to arrest then prosecution.

Room Care
Students are directly responsible for the housekeeping of their own rooms. Neat, clean and well-organized surroundings are conducive to effective study and personal health. Students should cooperate with their roommates (suite mates) in the common protection of property and maintenance of living quarters. Students are to report any maintenance problems to the Resident Director, Resident Assistant, or directly to the Office of Housing and Residence Life.

p.51

The student's responsibility for the care of his or her room and its furnishings include refraining from defacing the walls, ceilings,windows, mirrors, doors, or floors by use of paints, nails, cellophane tape, decal's, glue, screws, etc. All furniture that is “built-in” (secured to the walls and/or floors) must not be unfastened. All free-standing furniture is to be returned to its original position when a resident checks out of the room. There is a $25.00 charge for failure to return furniture to its original position. Alcohol containers and information or articles denoting illegal drug use are not to be used for display. Please ask the Resident Director if there is any question with regard to what can or cannot be accomplished or displayed in a room.
• Residents interested in painting their rooms should check with the Resident Director for information. Under no circumstances can a residence hall room be painted without prior consent from the building Resident Director.
• No decal's, pictures, or other similar items may be attached to the hall door or door casing other than name of the occupant(s) in the slot provided for such purpose.
• University furniture is to remain within the room and/or lounge in which it has been placed by the university at the opening of any semester or term. There is no storage for either University or privately owned furniture.
• The occupants of the room will be solely responsible for keeping their assigned residence hall room neat, clean and sanitary. Announced room inspections will be made while students are here, and the University will also conduct room inspections during every official closing when classes are not in session. The University reserves the right of entry into any room for announced inspections, repairs, and maintenance work.
•Unauthorized possession of University property is strictly prohibited. During authorized entry of rooms, the housing staff will remove all items belonging to the University (for example, lounge furniture and cafeteria utensils); occupants will be subject to a collection charge and to disciplinary action for such unauthorized possession. There will be a minimum charge of $25.00 for each piece of University owned furniture confiscated.

p.52

Unauthorized removal of screens from windows deforms the frame, loosens the retaining clips, and creates a potentially dangerous situation where a screen or other object may fall from the window and strike someone below. Therefore, all students are strictly prohibited from removing their window screens and will be assessed charges for doing so. The cost of re-installing each screen is $15.00. A new screen will cost at least $60.00, including installation.
• The room is to be used as a living unit only, and no commercial operation shall be carried on therein.
• Subletting of any portion of the room is not permitted.
• Weight lifting equipment is not permitted in residence hall rooms.
• Bicycles may only be stored in individual rooms or outside of the residence hall. Bicycles may not be stored in stairwells, hallways, or other public areas inside the residence hall. Riding bicycles inside the residence halls is strictly prohibited.
• Allowing anyone to reside in any assigned room for free is also not permitted.
The custodians are responsible for maintaining all public areas. They are required/obligated to report student damages and violations of University property to the Resident Director or Director of Housing and Residence Life.

Conduct/Damage
Each occupant of a room is solely responsible for his/her own conduct and that of his/her guests (invited and/or uninvited), as well as any damages they may incur. The University is not liable to the occupants or their guests for property damages or personal injuries suffered by them on University premises.

Whenever damage occurs, an effort will be made to determine the individual or group responsible for the assessment of charges. Whenever the participants cannot be determined, the damage to rooms is charged to the occupant(s). This policy also applies to occupants of suites which contain an empty room. The charge for damage elsewhere is divided among the students living in the area

p.53

(or the entire unit where the damage is located). Charges not deductible from the reservation fee shall be payable within ten (10) days after the receipt of the notice of the charges (plus up to $20.00 for administrative cost after ten days).

Safety and Security
The following activities are strictly prohibited to ensure all residents’ health, welfare and safety:
1. Tampering with fire hoses, fire extinguishers, or fire alarms.
2. Blocking, wedging or otherwise preventing any fire door leading to the outside from closing.
3. Creation of any threat or hazard to the health, welfare, and/or safety of any person.
4. Burning candles, incense, or other items which have exposed flame and/or are heat producing.
5. Misuse or vandalizing the elevators.
6. Throwing or dropping objects from windows. Removing window screens is not permitted.
7. Being on the roof of any building.
Please note: The University reserves the right to enter rooms for repairs, maintenance work, announced inspections and disciplinary actions without notice when the health, welfare, and/or safety of persons and/or property may be threatened.

Keys
• Each student is provided one room key (plus a suite door key in Towers) at the beginning of the semester. All keys remain the property of Concord University, and may not be duplicated by the student for any reason. In an effort to provide security and account for property, keys issued to students must be turned in at the end of each semester (or when otherwise moving out of the residence hall room and/or suite).
• When a student fails to surrender key(s) when checking out of any residence hall, the resident will be held responsible for the cost of changing the lock(s) to the room and/or suite.
• University residence hall keys are issued to the assigned occupant of the room. Lending your key to another person is

p.54

strictly prohibited, and may result in disciplinary action.
• When residence hall keys are lost or stolen, security of the room, and possibly other facilities, become the prime consideration. The resident whose keys are missing may be wholly or in part responsible for the cost of changing and/or re-keying one or more locks. Residents are encouraged to protect personal possessions, and those of roommates and suitemates, by maintaining the security of keys. Residents should report all missing keys to the Resident Director immediately. Replacement keys are obtained from your Resident Director at a cost of $25.00 per lock and key.

Charge for Removal and Storage of Personal Belongings
A charge of $25.00 or more will be assessed to any individual whose possessions must be removed from a room by the University after the student has failed to remove such belongings. The fee must be paid before any belongings will be returned to the student. If you do not claim your personal property within eight weeks of checkout, the University will dispose of said belongings in any manner which it sees fit.

Withdrawal Policy
Residents officially withdrawing in good standing from the University must vacate the residence halls within three days. If the student who withdraws from Concord re-applies for a residence hall room for the following enrollment period, the balance of the room reservation fee may be carried forward. The refund of room and board will be in accordance with the University's policy listed elsewhere.

Entry and Exit of All Residence Halls
1. The main entrance is the ONLY avenue of access permitted for non-residents except when checking into or out of the residence hall.
2. The main lobby entrance is the primary avenue for admission and departure for residents of the building, although the back door may be used during the hours listed below.

p.55

3. The back door(s) in North Tower and Wooddell will be unlocked from 7:00 a.m. to 7:00 p.m. Only residents are permitted to use this exit. Non-residents may use this door only when assisting a resident who is moving into or out of the building. In this case, it is necessary that the resident inform the building staff to avoid confusion. These doors will also be used as exits during emergency evacuations.
4. No one is permitted to enter the silver doors to Wilson Hall after 8:00 p.m. Only Wilson Hall residents are permitted to exit the silver doors on the west end of their building. Residents are not permitted to escort male visitors in or out of the silver doors at any time.

Wilson, Wooddell, and Sarvay Halls Opposite Sex Bathroom Policy
Opposite sex visitors may use the community bathrooms on all floors in Wilson, Wooddell, and Sarvay Halls under the following conditions:
1. The resident which the guest is visiting goes into the bathroom first to see if anyone is present.
2. The [building] resident then stands by the bathroom door to inform others who may wish to enter that a person of the opposite sex is currently in the bathroom.

Solicitation
No door to door solicitation of any kind, either from on - or offcampus groups, is permitted in the residence halls.

Liability
The University shall not be liable, directly or indirectly, for loss of or damage to any article of personal property anywhere on the premises, due to, but not limited to, insufficient or excessive heat, smoke, fire, water, steam, the elements, actions of third persons or similar causes.

p.56

General Policies
1. Residents are expected to comply with all regulations described in the Concord University Student Handbook, The Concord University Residential Life Key, The Concord University Academic Catalog, the Concord University Vehicle Registration and Parking Regulations Handbook, the Substance-Free Contract (if applicable), and the Concord University Room Reservation Form.
2. Within the contract, federal, state and local law and University regulations have been designed to maintain an appropriate environment for the mutual benefit of all residents. Violations may result in University and/or criminal judicial action.
3. Additional policies may be instituted as communicated by the President, Director of Housing and Residence Life, Director of Public Safety, and the Vice President of Staff and Student Affairs.
4. If any provision(s) in this part of the handbook shall be declared illegal or unenforceable, the remaining provisions will remain in full force and effect.

COLLEGE COURT APARTMENTS SPECIFIC POLICIES AND PROCEDURES
The following policies and procedures are College Court Apartments specific. The College Court Apartments were constructed as family housing units and family residence remains their focus. Family is defined as a married couple with or without a child or children, or a single parent with a resident dependent child. Families receive priority assignment for space until the following deadlines: August 1 for the Fall semester, December 21 for the Spring semester, and May 1 for the Summer terms.

All policies applying to traditional age students (with the sole exception being the visitation policy) are also strictly applicable to College Courts residents.

p.57

College Courts Apartments consist of forty-eight efficiency apartments divided among twelve buildings. Six apartments (B-1, B-4, H-1, H-4, J-1, and J-4) are two-room. Each apartment has a refrigerator with a freezer and an electric stove/oven. Furnishings include a kitchen table (with chairs), desk, dresser and bed (your choice of either a single and/or double bed(s) may be provided based upon availability). You are expected to provide your own kitchen utensils, linens, carpets, shower curtains, telephone, and window coverings with appropriate hardware. Some apartments have showers only, while others have bathtubs/showers. Each apartment has two closets, tile flooring, and a large window measuring 103" x 53".

Rent includes electric, gas, sewage, water, garbage, local telephone service and Concord University basic cable. Utility rooms with coin-operated laundry facilities are located in buildings B, E, H, and K. Garbage may be disposed in the dumpster located in the parking area. This dumpster is for household trash only and is not to be used for large items, e.g., furniture, sofa, etc. College Courts has its own designated parking area without assigned parking spaces. A specific decal is required to park in the College Court parking lot. Parking for additional vehicles, or for visitors, is available in the next closest parking lot located behind White Hall. Please do not park directly behind Wooddell Hall as those spaces are designated for Wooddell Hall residents only. Vehicles are not to be parked or driven on grassy areas at any time, or for any reason.

Reservation Fee
When an application is submitted for a College Court Apartment, the applicant must also submit a $75.00 deposit to the Office of Housing and Residence Life. This housing fee assures the faithful performance of the resident’s responsibilities, including payment of rent, money due the University on any account, the resident’s share of repairs to leased premises and general College Court areas over and above normal wear and tear.

p.58

Rent Payment
Rent is due and payable on the first day of occupancy, and thereafter, due the first day of each month and payable no later than the fifth day. Please note, rent payments must be made at the Business Office and is not collected at the Office of Housing and Residence Life. Failure to fulfill rent obligations within the designated time period will subject the resident to eviction with a seven-day notice. Please note, there will be a late fee of $20.00 per month for those residents who fail to pay their rent when required.

The first day of occupancy occurs when the student completes a Record of Residency and is provided keys. The last day of occupancy is defined as the day keys are appropriately returned and the apartment is deemed to be in an acceptable condition by a Residence Life staff member.

Check-Out/Reservation Fee Refund
To be eligible for a room reservation refund:
• Complete the form which provides the Office of Housing and Residence Life at least 30 days notice prior to moving. This form may be obtained from the Office of Housing and Residence Life.
• Accrue no outstanding debts due and payable to Concord University.
• Vacate and officially check-out (using the prescribed method) of the apartment on the date designated by you on your moving notice.
• Any vacated apartment must be clean and in acceptable condition with no excessive damages above and beyond normal wear and tear.

If the resident submits a moving notice, then changes their plans, and wishes to remain in the apartment, he/she must notify the Office of Housing and Residence Life immediately. Such residents will be permitted to remain, and the reservation fee continued, only if the apartment has not been reassigned to another student.

p.59

To properly check out, the resident should arrange with the Resident Director or designee, at least 72 hours in advance, a time for an inspection of the apartment to determine any damages or charges to be deducted from the reservation fee.

If the premises are vacated without following the moving notice procedures, the former resident will not be entitled to refund of the reservation deposit, and in addition will be obliged to pay for any charges normally deducted from that fee. When a moving notice is provided, the former resident shall be obliged to pay any charges remaining after the reservation fee has been exhausted. When a refund is processed, the address provided on the moving notice will be the address to which the refund check is sent. When students vacate the apartment without informing us, we naturally assume they are still present and occupying the apartment until we are somehow alerted that the apartment is vacant. Therefore, rent is charged until a vacating date is determined, or until the apartment key(s) is returned. Check out is normally, although not always, initiated by the resident. We strongly encourage residents to personally fulfill their check out responsibility appropriately.

Leased Premises

The student has the right to occupy an apartment shared with spouse and/or dependent offspring, to share the use of student common facilities and grounds of the complex.

The student must present evidence of age (at least 23 years), and evidence of marital status or custodial responsibility for child(ren). If a student initiates divorce proceedings while residing in College Courts and does not qualify under other exceptions, the resident must vacate the premises at the end of the academic term during which the divorce proceedings were initiated.

The University reserves all rights concerning assignments of leased premises, although it will endeavor to meet student preference whenever possible. If the premises are rendered totally unfit for occupancy by fire, act of God, or accident, the term of

p.60

this lease shall immediately cease upon payment of rent apportioned to the day of such occurrence.

Subletting Subletting is not permitted for any reason. This policy is strictly enforced. In addition, no resident is permitted to house another non-family member (especially free of charge) for any reason without prior consent of the Housing Department.

College Courts Specific Visitation Policy
The College Court Apartments’visitation policy ordinarily permits College Court residents one 24-hour visitation period, but visitors may only stay for two consecutive nights once per semester. The total number of nights any guest may remain per semester is five. Visitation questions should be addressed to the Resident Director. If guests are not properly registered, the student host will be subject to disciplinary action. In addition, all guests found in College Courts who are not in compliance with the stated visitation policy will be considered trespassing and, therefore, subject to arrest. A$20.00 per night fee will be charged to the resident for any visitor found in violation of this policy. Resident students are not permitted to have live-in roommates and this policy is strictly enforced. If a resident is found to have a live-in roommate, the resident is subject to disciplinary action up to and including termination of rental or leased premises. The University will not permit cohabitation by unmarried individuals on campus.

Apartment Inspections
All apartments are inspected prior to occupancy. At this time, a record of the apartment condition is made. The resident has the opportunity to sign and correct this record, if necessary, at official check-in.

Announced inspections are held approximately every month, with notices posted at least 24 hours in advance announcing the date of the inspection. Each apartment is inspected for excessive “clutter” and/or to ensure the maintenance of sanitary living

p.61

conditions. The general appearance of each apartment affects others and is considered a matter of health, welfare, and safety. When the resident vacates the apartment, it is inspected again. A comparison is made of the condition of the room upon check-in and charges will be levied if the apartment has sustained damage other than normal wear and tear. Please note, it is the resident’s responsibility to denote any discrepancy on your record of residency upon check-in.
Please note:

1. Apartments are to be used as living units only. Commercial operations may not transpire therein.
2. Only immediate family members are permitted to occupy the premises.
3. Residents must make certain that the apartment’s smoke detector functions appropriately at all times. If the smoke detector does not work correctly, please report its condition to a Resident Life staff member immediately.
4. Supplemental heating units are strictly forbidden.

Apartment Care
Residents of the College Courts are responsible for general housekeeping of their own apartment. This includes, but is not limited to, cleaning of floors, regular vacuuming, cleaning kitchen appliances, bathroom fixtures, and any other work that improves the aesthetic appearance of the apartment.

Alterations to the Apartment
We encourage residents to make their apartments look as neat and clean as possible. At times, residents may wish to undertake home improvement projects, such as installing shelves, ceiling fans, cabinets, etc. Before attempting anything of this nature, you are required to receive prior approval from the Resident Director. Any additions that are “built-in” and not “free standing” automatically become a permanent part of the apartment and must remain when the resident vacates. Unauthorized projects will subject the resident to payment of any costs associated with corrective work performed by the University’s physical plant.

p.63

Termination of Occupancy
Rental may be terminated in the following manner:
•
• Should the Director of Housing and Residence Life deem the occupant of an apartment to be in violation of any major University policy, the University reserves the right to cancel the rental of a leased premise.
• The University may cancel any rental or leased premises for failure to pay rent. There is a one-month grace period for emergencies, and with prior permission obtained from the Director of Housing and Residence Life.
• Failure to enroll as a student on a full-time basis in a regular program of study will result in termination of rental.

Students who are leaving at the end of an academic term have three days after their last examination to vacate. Graduating seniors who are participating in Commencement may remain until three days after the actual ceremony has concluded.

If the rental of leased premises is terminated, the occupant must vacate the leased premises within three (3) calendar days of the effective date of termination. Should the resident fail to register for a term, he/she will be subject to payment of non-student housing charges at the current rate for the period of occupancy (the difference between this amount and the current rental rate will be owed if the occupant has already paid rent for the period of unauthorized occupancy). Upon the resident’s failure to quit and vacate the leased premises within the allotted time period, the University shall be entitled to immediate possession of leased premises and to take all summary action to secure possession without any other notice of any kind, to the occupant under applicable law, or otherwise, such notice being hereby expressly waived. The University is further authorized, on the student’s behalf, to remove and store student belongings without liability on the part of the University for damage or loss. Residents will be

p.64

charged (at least $25.00) for such removal which is payable before any belongings are returned. In that event, if at the end of the eight weeks period the former resident has not claimed the belongings, the University is hereby irrevocably authorized on his/her behalf to dispose of said belongings in any manner which it shall see fit without any obligation to make payment of any kind resulting from such disposition, damage, or loss.

The University reserves the right to immediately suspend or terminate College Court residents’rental status, with arrangements being made to remove said students’belongings at a later time. This action may be taken if the resident is believed to be a threat to the health, welfare, or safety of the community or to themselves.

Questions regarding the various segments of the Housing and Residence Life section of the handbook should be directed to the Director of Housing and Residence Life at his/her office in the patio area of White Hall. The Director may also be reached at: Concord University, Office of Housing and Residence Life, PO Box 1000, Campus Box D-129, Athens, WV24712-1000. (304) 384-5231 (work), housing@concord.edu. (304) 384-5940 (fax), www.concord.edu/housing.

ACADEMIC SERVICES AND POLICIES
If you are having trouble working out a schedule, and many students do, your academic advisor can help you. He or she can also help you determine your major and/or minor for the particular field of study that interests you. Your faculty advisor will be assigned to you prior to registration, and he or she can help you with any questions you may have concerning your field of study.

Pre-Registration and Class Attendance: If a student does not attend the first session of a class for which there is a waiting list, that student may be dropped from the class.

p.65

Deadline for Dropping Classes:
The deadline for dropping classes with the grade of “W” will be the end of the fourth instructional week of a semester long course. Courses conducted over a period of time less than a full semester may be dropped up to the end of the third class meeting. The deadline for dropping during a summer term will be based on the same ratio as the fourth week of a regular semester.

Computer Services: Computer services are available in various locations on campus. Computer labs are located in the Student Center, Joseph F. Marsh Library, Joseph F. Marsh Hall (Administration Building), Science Building and Alexander Fine Arts Center. You are expected to become familiar with University policies/procedures regarding University/personal computers prior to the use of University resources and to adhere to these policies/procedures. The Game Room also has several computers that can be used to check E-mail, etc. These computers are available during the operating hours for the Game Room.

Snow Policy: As a general policy, the University will remain in normal operation during adverse weather conditions. In the event of severe weather conditions, the President may: 1) place classes on a late schedule; 2) cancel classes before the end of the class day; 3) cancel classes for an entire day(s); 4) with the approval of the West Virginia Higher Education Policy Commission, close the University. Under the late schedule, daytime classes will start an hour later than normal. The entire class schedule will advance one hour; for instance, classes normally starting at 11 a.m. will begin at noon. Classes beginning at or after 5 p.m., however, will not be affected by the late policy.
The status of off-campus classes in Beckley will be determined by the Director of the Beckley Center who will make a recommendation to the Vice President and Academic Dean prior to noon. When a decision to cancel classes is made, the media, faculty, and appropriate University offices will be notified. Off-campus classes in other locations will follow the schedule determined by the host site of the class: if the host site closes due to bad weather, the Concord class scheduled for that location will not meet.

p.66

The late schedule affects classes only. Other University operations are expected to follow their normal routines, although the University encourages its employees to use their own judgment in traveling on weather-affected roadways. Because the University does not wish to endanger the lives of faculty, students, or staff, it urges individuals to use their own judgment in commuting to the campus in adverse or severe weather conditions. Concord faculty are urged to make attendance policy considerations for the difficulties some commuting students may encounter due to weather conditions and provide opportunity to make up missed work. Students have an obligation to make every safe effort to attend their classes, in initiating arrangements for making up missed work, and understanding occasional commuting difficulties for faculty.

Announcements invoking the late schedule or other options referenced above will be aired on area radio and television stations prior to 8:00 a.m. You may also call 304-384-3115 for a recorded announcement of the latest snow policy decision.

Financial Aid: Concord has one of the most generous financial aid programs in the state, especially scholarships. Eligibility for Federal aid [Pell Grant, Supplemental Educational Opportunity Grants (SEOG), Perkins Loan, Federal Work-Study (FWS), Subsidized Stafford Loan, Unsubsidized Stafford Loan, and Parent Loan for Undergraduate Students (PLUS)] is determined as a result of completion of a Free Application for Federal Student Aid (FAFSA). Application deadline for consideration for the West Virginia Higher Education Grant (WVand PAresidents only) is March 1 of each calendar year. The application must be RECEIVED by the processor by this date. Application deadline for consideration for campus-based Federal aid (Pell, SEOG, Perkins, FWS) is April 15 of each calendar year. The application must be PROCESSED by the processor by this date. Application for Federal aid is an annual process as soon after January 1 of each calendar year as possible. Application for Federal aid may

p.67

be made via paper application (available in the Financial Aid Office) or via the world wide web.

POLICIES REGARDING DISBURSEMENTOF STUDENTAID FUNDS TO STUDENTS
Federal law requires that the Financial Aid Office not distribute aid to a student unless the student:

1) Is maintaining satisfactory academic progress in a course of study.
2) Is not in default on any Perkins Loan, Subsidized Stafford Loan or Unsubsidized Stafford Loan made for attendance at any institution.
3) Does not owe a refund on a Pell Grant, Supplemental Educational Opportunity Grant, Perkins Loan, or State Grant previously received for attendance at any institution.
4) If required, is registered with the Selective Service.
5) Has signed a statement that the aid received will be used for educational purposes.
Satisfactory Academic Progress: At the end of each semester (summer school will be considered a semester for purposes of this policy) you will be making satisfactory academic progress if you comply with the following:

1) While enrolled as a full-time student*, you must progress at the following rate: (include semesters during which you received no financial aid)