Academic Planning Schedule
2011-2012 Academic Planning Calendar (8/1/11)
August 18, Thur. Academic Affairs Executive Council 9:00 a.m.-4:00 p.m. Concord Room
August 19, Fri. New faculty orientation 8:30 a.m.-12 noon - Rahall 103
August 19, Fri. New student registration 8:30 a.m.-3:30 p.m. (Marsh Hall 208)
August 22, Mon. Opening faculty and staff meeting 9:00 a.m. Student Center Ballroom
August 22, Mon. Division and department meetings
August 22, Mon. Freshman Univ. 100 class begins (Athens campus only) 11:00 a.m. Fine Arts Auditorium
August 22, Mon. University freshman convocation (faculty in regalia) 4:00 p.m. Fine Arts Auditorium
August 22, Mon. Faculty and staff reception 5:30 p.m. University Point Fellowship Hall
August 22, Mon. VPAD notify sixth-year tenure-track faculty of required evaluation for tenure
August 23, Tue. New student registration 8:30 a.m.-3:30 p.m. (Marsh Hall 208)
August 23, Tue. New faculty orientation 8:30 a.m.-12 noon - Rahall 103
August 24, Wed. Classes begin
August 25, Thur. Late registration fee starts for on-campus courses
Sept. 2, Fri. Faculty submit office hours to Division Chairs
Sept. 5, Mon. Holiday - Labor Day
Sept. 6, Tue. Divisions distribute “Outside Commitments of Faculty”
Sept. 9, Fri. Last day for registration or adding classes 4 p.m.
Sept. 9, Fri. Faculty submit course disclosures to Division Chairs
Sept. 9, Fri. Last day to apply for Spring 2012 Student Teaching 4 p.m.
Sept. 14, Wed. Last day to pay fees
Sept. 15, Thur. Chairs submit Grade Change Committee division appointees to VPAD
Sept. 23, Fri. Last day to submit changes and additions to 2011-12 committees to VPAD
Sept. 23, Fri. Divisions have Spring 2012 schedule of classes entered into the computer 4 p.m.
Sept. 24, Sat. Homecoming
Sept. 30, Fri. “Outside Commitments of Faculty” returned to Division Chairs
Sept. 30, Fri. First submission of Spring 2012 faculty loading logic to Associate Dean
Oct. 6-7 (Th-F) Fall break
October 12, Wed. Mid-semester reports of unsatisfactory grades submitted by faculty
October 21, Fri. Last day to make application for December graduation 4 p.m.
October 31, Mon. Second submission of Spring 2012 faculty loading logic to Associate Dean
Oct. 31-Nov. 11 Advising for course selection for Spring 2012 Semester
November 1, Tue. Program review reports from Divisions to Assessment Director for committee review
November 4, Fri. Last day for dropping a course with grade of "W" or changing course status from credit to audit 4 p.m.
November 4, Fri. Chairs submit adjunct and overload requests and information for Spring 2012 to VPAD
November 7-17 Course selection for Spring 2012 Semester (for students presently enrolled)
Nov. 21-25 (M-F) Thanksgiving recess
Nov. 28-Dec. 9 (Last 2 wks. of semester) - student evaluations of faculty turned in to division offices
December 1, Thur. Program review with comments from Assessment Director back to Divisions
December 2, Fri. Last day to withdraw from the University
December 9, Fri. Student evaluations of faculty turned in to the Computer Center
December 9, Fri. Last class day
Dec. 12-16 (M-F) Final exams
December 16, Fri. Fall semester ends 5:00 p.m.
December 17, Sat. Fall Commencement 11:00 a.m.
January 3, Tue. Final submission of Spring 2012 faculty loading logic to Associate Dean
January 16, Mon. Holiday - Martin Luther King, Jr. Day
January 17, Tue. Registration and payment of fees 8:30 a.m.
January 18, Wed. Corrected program reviews back to Assessment Director from Divisions
January 18, Wed. Classes begin
January 19, Thur. Late registration fee begins for on-campus courses
January 23, Mon. Divisions have preliminary Summer 2012 schedules in the computer 4 p.m.
January 27, Fri. Faculty submit office hours to Division Chairs
February 1, Wed. Last day to pay fees
February 3, Fri. Last day for registration or adding classes 4 p.m.
February 3, Fri. Faculty submit course disclosures to Division Chairs
February 3, Fri. Divisions notify VPAD in writing the results of Division Chair elections (every third year)
February 10, Fri. Divisions have Summer 2012 schedule final revision returned to Associate Dean 4 p.m.
February 10, Fri. Last day to apply for Fall 2012 Student Teaching 4 p.m.
February 13, Mon. Final Program Reviews and Executive Summaries to VP/AD from Assessment Director
February 24, Fri. Summer school schedule published, distributed and publicized
February 28, Tue. Founder’s Day Concord University 140th Anniversary
February 29, Wed. Last day for making application for May graduation 4 p.m.
March 1, Thur. Thomas Ehrlich Faculty Award Deadline (Campus Compact)
March 2, Fri. Divisions have Fall 2012 schedule of classes entered into the computer 4 p.m.
March 9, Fri. Mid-semester reports of unsatisfactory grades submitted by faculty
Mar. 12-16 (M-F) Spring recess
March 19, Mon. Chairs submit tenure and promotion evaluations and recommendations to VPAD with copies to faculty members involved (March 15)
March 19, Mon. Chairs submit to VPAD evaluations and recommendations of tenure-track faculty with copies to faculty members involved (March 15)
March 19, Mon. Divisions submit annual evaluation of chairs to VPAD
Mar. 19-April 6 Advising for course selection for Summer and Fall 2012
March 23, Fri. Faculty submit professional activity summaries to Division Chairs
March 23, Fri. First submission of Fall 2012 faculty loading logic to Associate Dean
Mar. 27-April 6 Course selection for Summer and Fall 2012
March 30, Fri. Last day for dropping a course with grade of "W" or changing course status from credit to audit 4 p.m.
April 2, Mon. Chairs submit annual evaluations of non-tenure-track faculty to VPAD with copy to faculty member (April 1)
April 2, Mon. DeNuzzo Award nominations to VPAD
April 2, Mon. Great Teachers Seminar nominations to VPAD
April 3, Tue. Program Review Executive Summaries from VP/AD to BoG agenda and BoG Academic Affairs Sub-Committee
April 4, Wed. Second submission of Fall 2012 faculty loading logic to Associate Dean
Mid April NCA/HLC Annual Report submission (on-line) deadline by Associate Dean
April 17, Tue. Program Review Executive Summaries to full Board of Governors for approval
April 23-May 4 (Last 2 wks. of semester) – student evaluations of faculty turned in to division offices (University-wide spring evaluations done every three years – 2014, 2017 etc.)
May 1, Tue. Chairs complete annual evaluation of all tenured faculty (copy to faculty member) with unsatisfactory evaluations forwarded to VPAD for further review
May 1, Tue. Evaluation of tenured faculty serving as Division Chairs completed using a division-determined evaluation process (copy to faculty member) with unsatisfactory evaluations forwarded to VPAD for further review
May 4, Fri. Last day to withdraw from the University
May 4, Fri. Student evaluations of faculty turned in to the Computer Center
May 4, Fri. Last class day
May 4, Fri. Chairs submit adjunct and overload requests and information for Fall 2012 to VPAD
May 7-11 (M-F) Final exams
May 11, Fri. Spring semester ends 5:00 p.m.
May 12, Sat. Spring Commencement 10:00 a.m. and 2:00 p.m.
May 12, Sat. Deadline for President to notify in writing faculty of terminal contract (May 15)
May 31, Thur. Program Review Report due to HEPC from VP/AD
Mid-June Annual Graduate Degree Report by Director of Graduate Program to HEPC (through BoG first)
1st day Summ. Terms Class headcount enrollment to VPAD
August 3, Fri. Final submission of Fall 2012 faculty loading logic to Associate Dean