Academic Planning Schedule

2012-2013 Academic Planning Calendar (7/10/12)

August 16, Thur. Academic Affairs Executive Council 9:00 a.m. Concord Room

August 17, Fri. New faculty orientation 8:30 a.m.-12 noon - Rahall 103

August 20, Mon. Opening faculty and staff meeting 9:00-11:00 a.m. Student Center Ballroom

August 20, Mon. Division and department meetings

August 20, Mon. Freshman Univ. 100 class begins (Athens campus only) 11:00 a.m. Fine Arts Auditorium

August 20, Mon. University freshman convocation (faculty in regalia) 4:00 p.m. Fine Arts Auditorium

August 20, Mon. VPAD notify sixth-year tenure-track faculty of required evaluation for tenure

August 20, Mon. New student registration 8:15 a.m.-3:30 p.m. (Student Center State Room)

August 21, Tue. New student registration 8:15 a.m.-3:30 p.m. (Student Center State Room)

August 21, Tue. New faculty orientation 8:30 a.m.-12 noon - Rahall 103

August 22, Wed. Classes begin

August 22, Wed. Late registration fee starts for on-campus courses

August 24, Fri. Faculty and staff reception 2:00 p.m. President’s Home

August 31, Fri. Faculty submit office hours to Division Chairs

Sept. 3, Mon. Holiday - Labor Day

Sept. 4, Tue. Divisions distribute “Outside Commitments of Faculty”

Sept. 5, Wed. Last day to pay fees

Sept. 7, Fri. Last day for registration or adding classes 4 p.m.

Sept. 7, Fri. Faculty submit course disclosures to Division Chairs

Sept. 14, Fri. Last day to apply for Spring 2013 Student Teaching 4 p.m.

Sept. 14, Fri. Chairs submit Grade Change Committee division appointees to VPAD

Sept. 21, Fri. Last day to submit 2012-13 committee changes and additions to VPAD

Sept. 21, Fri. Divisions have Spring 2013 schedule of classes entered into the computer 4 p.m.

Sept. 28, Fri. “Outside Commitments of Faculty” returned to Division Chairs

Sept. 28, Fri. First submission of Spring 2013 faculty loading logic to Associate Dean

Sept. 28, Fri. Last day to make application for December graduation 4 p.m.

Oct. 1, Mon. Compact due to HEPC

Oct. 1, Mon. Program review comments submitted to Division Chair from faculty (on program reviews sent to division faculty for comment from Division or Department Chair)

Oct. 6, Sat. Homecoming 2:00 p.m.

October 10, Wed. Mid-semester reports of unsatisfactory grades submitted by faculty

Oct. 11-12 (Th-F) Fall break

October 29, Mon. Second submission of Spring 2013 faculty loading logic to Associate Dean

Oct. 29-Nov. 9 Advising for course selection for Spring 2013 Semester

November 1, Thur. Program review reports from Divisions to Assessment Director for committee review

November 2, Fri. Last day for dropping a course with grade of "W" or changing course status from credit to audit 4 p.m.

November 5-15 Course selection for Spring 2013 Semester (for students presently enrolled)

Nov. 19-23 (M-F) Thanksgiving recess

November 26, Mon. Chairs submit adjunct and overload requests and information for Spring 2013 to VPAD

Nov. 26-Dec. 7 (Last 2 wks. of semester) - student evaluations of faculty turned in to division offices

November 30, Fri. Program review with comments from Assessment Director back to Divisions (Dec. 1)

December 3, Mon. Last day to withdraw from the University

December 7, Fri. Student evaluations of faculty turned in to the Computer Center

December 7, Fri. Last class day

Dec. 10-14 (M-F) Final exams

December 14, Fri. Fall semester ends 5:00 p.m.

December 15, Sat. Fall Commencement 11:00 a.m.

January 2, Wed. Final submission of Spring 2013 faculty loading logic to Associate Dean

January 15, Tue. Corrected program reviews back to Assessment Director from Divisions

January 21, Mon. Holiday - Martin Luther King, Jr. Day

January 22, Tue. Registration and payment of fees 8:30 a.m.

January 23, Wed. Classes begin

January 24, Thur. Late registration fee begins for on-campus courses

January 25, Fri. Divisions have preliminary Summer 2013 schedules in the computer 4 p.m.

February 1, Fri. Faculty submit office hours to Division Chairs

February 6, Wed. Last day to pay fees

February 8, Fri. Last day for registration or adding classes 4 p.m.

February 8, Fri. Faculty submit course disclosures to Division Chairs

February 8, Fri. Divisions notify VPAD in writing the results of Division Chair elections (every third year)

February 15, Fri. Divisions have Summer 2013 schedule final revision returned to Associate Dean 4 p.m.

February 15, Fri. Last day to apply for Fall 2013 Student Teaching 4 p.m.

February 15, Fri. Final Program Reviews and Executive Summaries to VPAD from Assessment Director

February 15, Fri. Summer Fellowship/Grant applications from faculty/chairs to VPAD

February 28, Thur. Founder’s Day Convocation/Celebration

February 28, Thur. Last day for making application for May graduation 4 p.m.

March 1, Fri. Summer school schedule published, distributed and publicized

March 1, Fri. Divisions have Fall 2013 schedule of classes entered into the computer 4 p.m.

March 8, Fri. Mid-semester reports of unsatisfactory grades submitted by faculty

Mar. 11-15 (M-F) Spring recess

March 18, Mon. Chairs submit tenure and promotion evaluations and recommendations to VPAD with copies to faculty members involved (March 15)

March 18, Mon. Chairs submit to VPAD evaluations and recommendations of tenure-track faculty with copies to faculty members involved (March 15)

Mar. 18-April 5 Advising for course selection for Summer and Fall 2013

March 22, Fri. Faculty submit professional activity summaries to Division Chairs

March 22, Fri. First submission of Fall 2013 faculty loading logic to Associate Dean

Mar. 26-April 5 Course selection for Summer and Fall 2013

March 29, Fri. Last day for dropping a course with grade of "W" or changing course status from credit to audit 4 p.m.

April 1, Mon. Chairs submit annual evaluations of non-tenure-track faculty to VPAD with copy to faculty member

April 1, Mon. DeNuzzo Award nominations to VPAD

April 1, Mon. Program Review Executive Summaries from VPAD to BoG agenda and BoG Academic Affairs Sub-Committee

April 1, Mon. Programs/departments notified by VPAD of program review(s) due next academic year

April 3, Wed. Second submission of Fall 2013 faculty loading logic to Associate Dean

April 12, Fri. Divisions submit annual evaluation of chairs to VPAD

Mid April NCA/HLC Annual Report submission (on-line) deadline by Academic Dean

April 15, Mon. Program Review Executive Summaries to full Board of Governors for approval

April 29-May 10 (Last 2 wks. of semester) – student evaluations of faculty turned in to division offices (University-wide spring evaluations done every three years – 2014, 2017 etc.)

May 1, Wed. Chairs complete annual evaluation of all tenured faculty (copy to faculty member) with unsatisfactory evaluations forwarded to VPAD for further review

May 1, Wed. Evaluation of tenured faculty serving as Division Chairs completed using a division-determined evaluation process (copy to faculty member) with unsatisfactory evaluations forwarded to VPAD for further review

May 3, Fri. Last day to withdraw from the University

May 10, Fri. Student evaluations of faculty turned in to the Computer Center

May 10, Fri. Last class day

May 10, Fri. Chairs submit adjunct and overload requests and information for Fall 2013 to VPAD

May 13-17 (M-F) Final exams

May 15, Wed. Deadline for President to notify in writing faculty of terminal contract

May 17, Fri. Spring semester ends 5:00 p.m.

May 18, Sat. Spring Commencement 10:00 a.m. and 2:00 p.m.

May 31, Fri. Program Review Report due to HEPC from VPtAD

Mid-June Annual Graduate Degree Report by Director of Graduate Program to HEPC (through BoG first)

1st day Summ. Terms Class headcount enrollment to VPAD

August 2, Fri. Final submission of Fall 2013 faculty loading logic to Associate Dean