Policy Number: 
25

CONCORD UNIVERSITY BOARD OF GOVERNORS

Policy No. 25
Student Academic Rights
 
Section 1.        GENERAL.
1.1       Scope. — Policy regarding academic rights and responsibilities of students.
1.2.      Authority. — W. Va. Code §18B-2A-4
1.3.      Passed: 4/19/06
1.4.      Effective Date. – May 8, 2006
Section 2.        ACADEMIC RIGHTS AND RESPONSIBILITIES OF STUDENTS.
2.1.      The institution and its constituent academic units shall define and promulgate the academic requirements for admission to the institution, for admission to limited enrollment programs and for admission to professional and graduate degree programs (where offered); the criteria for maintenance of satisfactory academic progress, for the successful completion of the program, for the award of a degree or certification, for graduation; the requirements or criteria for any other academic endeavor; and the requirements for student honesty and originality of expression.
2.2.      A student, by voluntarily accepting admission to the institution or enrolling in a class or course of study offered by the institution, accepts the academic requirements and criteria of the institution. It is the student’s responsibility to fulfill course work and degree or certificate requirements and to know and meet criteria for satisfactory academic progress and completion of the program.
Section 3.        ACADEMIC RIGHTS.
3.1.      Concomitant with the academic standards and responsibilities established pursuant to Section 3 of these rules, each student shall have the following academic rights:
3.1.1.   The student shall be graded or have his/her performance evaluated solely upon performance in the course work as measured against academic standards. The student shall not be evaluated prejudicially, capriciously, or arbitrarily. The student shall not be graded nor shall his/her performance be evaluated on the basis of his/her race, color, creed, sex, sexual orientation, or national origin.
3.1.2.   Each student shall have the right to have any academic penalty, as set out in Section 4.2 of these rules below, and more specifically, defined by his/her institution, reviewed.
3.1.3.   Each student shall have access to a copy of the University Catalog or program brochure in which current academic program requirements are described (e.g., required courses, total credit requirements, time in residence requirements, special program requirements, minimum grade point average, probation standards, professional standards, etc). Students have the right to receive from the instructor written descriptions of content and requirements for any course in which they are enrolled (e.g., attendance expectations, special requirements, laboratory requirements including time, field trips and costs, grading standards and procedures, professional standards, etc.).
3.1.4.   The instructor of each course is responsible for assigning grades to students enrolled in the course, consistent with the academic rights set out in the preceding sections.
3.1.5    The responsibility of matriculation is the advisee’s, with appropriate guidance from their academic advisor, along with input from the advisee’s progression sheets obtained from the Registrar’s Office. The progression sheet should be the guide for the advisee to ensure progression toward completion of advisee’s degree program.
Section 4.        APPLICATION OF POLICY TO STUDENTS.
4.1.      Student - any person who has been admitted to an institution to pursue a course of study, research, or service, who is currently engaged in an institutionally sponsored activity, and who has some right or privilege to be on the campus or in the facilities of the institution, or to use the same, in connection with study, research, or service, or who yet has some right or privilege to receive some benefit or recognition or certification from the institution, under the Rules, Regulations, or policies of the Board of Governors or the institution.
4.2.      A student, as defined in this policy, shall be subject to any applicable penalties for failure to comply with the academic requirements and standards promulgated by the institution and/or its constituent academic units according to Section 2.1 of these rules. Students are expected to adhere to these academic standards in all academic settings, classrooms, laboratories, and any other activities which are part of academic requirements.
Section 5.        ACADEMIC REQUIREMENTS AND CONSEQUENCES OF FAILURE TO MEET REQUIREMENTS.
5.1.      The institution and its constituent academic units shall define and promulgate the academic requirements, criteria and standards as set out in Section 2.1 of these rules above. Normally, students may finish a program of study according to the requirements under which they were admitted to the program. However, requirements are subject to change at any time, with reasonable notice provided to the students.
5.2.      A student who fails to meet the academic requirements or standards, including those for academic honesty as defined by the institution and its constituent academic units according to Section 2.1 of these rules, may be subject to one or more of the following penalties:
5.2.1.   A lower grade or failure of the course or exclusion from further participation in the class (including laboratories or clinical experiences), all of which may be imposed by the instructor.
5.2.2.   Academic probation will be applied as determined and defined by the institution and its constituent academic units. The student will be permitted to present information or evidence on his/her behalf, and to be accompanied at any such meeting by an advisor of his/her choice from the institution. Such advisors may consult with but may not speak on behalf of their advisees or otherwise participate directly in the proceedings, unless they are given specific permission to do so by the individual or committee conducting the appeal.
Section 6.        ACADEMIC APPEALS.
6.1.      There will be opportunity for the student to appeal the decision or judgment of faculty members through the established institutional appeals procedure, no later than one regular semester after the grade was given, after written notice of the decision or judgment.
6.2.      An opportunity to appeal to the president of the institution or his/her designee within thirty (30) calendar days after the receipt of written notice of the decision or judgment.
6.3.      The decision of the president or his/her designee regarding an academic appeal is final.
Section 7.        GENERAL APPEALS PROCEDURES.
7.1.      The appeal will be subject to the following conditions:
7.1.1.   The appeal must be filed no later than one regular semester after the grade, suspension, or dismissal was given.
7.1.2.   The appeal to the appropriate academic officer or appeals committee is not adversarial in nature, as described in section 3.1.3 of this policy with reference to the University Catalog.
7.1.3.   The student may be advised by a person of his/her choice from the institution; likewise, the faculty member, academic officer, or committee recommending academic dismissal may have an advisor from the institution. Such advisors may consult with but may not speak on behalf of, their advisees or otherwise participate directly in the proceedings, unless they are given specific permission to do so by the individual or committee conducting the appeal.
7.1.4.   Witnesses may be called by any of the parties involved.
7.1.5.   A record of the appeal shall be prepared in the form of summary minutes and relevant attachments and will be provided to the student upon request.
7.1.6.   The decision of the president or his/her designee regarding academic dismissal is final.
Section 8.        PUBLICATION.
8.1.      All standards, criteria and procedures of the institution shall be published in one or more appropriate institutional publications such as catalogs, student handbooks, academic pamphlets, and handouts. Such requirements are subject to change with reasonable notice provided to the students.

Created on Jun 22, 2009. Report incorrect information.