Concord University Faculty Development Policy
Faculty Development Committee
Edited: March 30, 2009
The Concord University Foundation and Development Office provide funds on an annual basis to encourage and support professional growth and development of the Concord faculty. The Faculty Constitution describes the composition and charge of responsibility for the committee that consists of both elected and appointed faculty members. The Faculty Development Committee evaluates requests for development resources and makes recommendations for award of resources to the Vice President and Academic Dean. The Committee also develops policies regarding the award of development resources. Policy recommendations are sent to the Vice President and Academic Dean, and where appropriate, are sent to the Faculty Senate. The Committee distributes the policies and guidelines for application for development awards to the faculty. Applications for development awards are available in Division offices. The Committee will make recommendations for awards consistent with institutional goals and objectives, as well as availability of resources.
Goals, Purposes, and Uses of Development Resources
The Development resources allocated to the Development Committee will be used to support the following:
- Concord University Sabbaticals – Sabbaticals offer an opportunity for eligible faculty to take a semester or a year off from teaching duties in order to pursue professional growth, development, and renewal.
- Faculty Professional Growth and Development – in the areas of
1) Scholarly discipline, enhancement, and learning
2) Research for writing and publishing
3) Research for pedagogical enhancement
4) Creative opportunities for renewal and insight
- Encouragement and Support for Activities that Enhance the Concord University Community – Support for activities that go beyond the normal classroom environment.
Types of Support to Accomplish the Goals and Purposes
Four types of grants and awards will be made to accomplish the institutional goals:
- Development Grants (Funding Request for Faculty Development (non-travel) Form)
- Support Grants (Faculty Development Support Grant (travel) Form)
- Recognition Awards (Faculty Development Funding Request for Recognition Award Form)
All requests for faculty development funding must be on the appropriate form, available from the Committee or Division Offices. All requested information is to be completed and submitted in typewritten/computer form. Requests should be made no later than one year from the completion of the activity. These directions must be followed for requests to be considered.
If applicable to the specific request, State of West Virginia travel regulations must be adhered to. Faculty members should consult their Division office for specific up-to-date information.
Proposals for faculty development activities may be submitted to the Chair of the Faculty Development Committee or to any other Committee member. Committee approval of faculty proposals will be transmitted to the office of the Vice President and Academic Dean as a recommendation. Final approval of faculty development proposals will come from the aforementioned administrative office.
Part-time and adjunct faculty are not eligible for faculty development funds. Awards to faculty on temporary status may be considered by the committee.
Faculty members who are eligible for sabbatical leave according to the stipulations of the Faculty Handbook are entitled to submit to the Faculty Development Committee a proposal outlining plans for professional development, growth, or renewal. The proposals should be as detailed as possible with the tentative dates when sabbatical activities are to be undertaken. (See the Faculty Handbook regarding specific obligations of faculty members who are granted sabbatical leaves.)
Sabbatical leave is available to several faculty members each academic year, usually for the Spring Semester. However, sabbatical requests for the Fall Semester, or a full academic year at half-pay, will be considered. Sabbaticals are not automatic, but depend on the merits of the request and on conditions prevailing within the university at the time.
To give further encouragement for sabbatical leave, a sum of $5,000 a year, when available, has been set aside. These funds are used to facilitate research, travel, and so forth, normally up to $1000 for each faculty member awarded sabbatical. Such funds may also be used to pay for adjunct faculty to help cover the teaching load of the faculty member on sabbatical if other funds are not available. Hiring of adjunct faculty replacements for faculty members on sabbatical leave is subject to the availability of funds and approval by the Vice President and Academic Dean. All funding must be requested in the proposal, including an outline of their intended use. Please, note that any funds requested for out-of-state travel must be submitted n advance of the travel. If this procedure is not followed, then the faculty member will not be compensated for expenses incurred for out-of-state travel.
A faculty member who is eligible for sabbatical leave must submit a detailed proposal, including a letter of approval from the respective Division chairperson, to the Faculty Development Committee no later than February 15 of each year. The proposal will be evaluated by the Committee for further recommendation by the Vice President and Academic Dean to the President. The proposal must comply with the guidelines set forth in the Concord University Faculty Handbook including the Sabbatical Leaves revisions passed by the Concord Faculty Senate on 1/23/95.
II. Development Grants
Development grants are to be utilized for:
- small research grants
- new course development.
These grants should be designed to:
* improve Divisional or Departmental operations
* further the overall mission of the University.
Money allocated for these purposes will be divided into grants of varying amount, up to $500, although higher amounts will be considered under exceptional circumstances.
A written synopsis of the activity shall be forwarded to the Faculty Development Committee after the completion of the development activity.
All requests and proposal for these funds must be submitted on the Funding Request for Faculty Development (non-travel related) Form.
III. Support Grants for Professional Activities
Partial support, up to $600**, is available for participation in professional activities including:
* to supplement grants from agencies outside the university
Partial support for the above activities may include:
* registration fees
* travel expenditures
Partial support for the above activities may not include:
* food or meals
* fuel in addition to mileage
If you are also requesting a Recognition Award, you must submit a separate Recognition Award request form (see section IV)
Grants will be awarded “after the fact” and only after vouchers (receipts) have been presented to the Faculty Development Committee. No funds will be awarded in advance. In order to maximize eligibility for an award, applications for these funds should be made to the Committee before participation in the activity. Because funds are limited, a faculty member can be awarded no more than $600** per academic year for this kind of activity. Please note that the amounts awarded will reflect the scope of the meeting (i.e.: state, regional, or national), and the cost accrued (i.e.: receipts required). If you are presenting, showing, or otherwise eligible for a recognition grant, you must also submit a Recognition form, see section IV A of the Faculty Development Policy for eligibility and application procedures for Recognition awards.
National or International – Presentation** up to $1,000
National or International - Attendance up to $ 600
Regional Attendance (travel) up to $ 400
State Attendance (travel) up to $ 300
** Each faculty member is eligible for up to $600 for travel per academic year, with one exception, that being if they are presenting at a national or international conference, then the maximum award is $1,000 for travel.
These requests must be submitted on the Faculty Development Support Grant (travel) Form, Recognition Award Form must be submitted separately (when appropriate).
IV. Recognition Awards
A. For Academic Presentations/Activities
Monetary awards may be given to faculty members involved in professional presentations or activities during meetings of academic and professional organizations at national, regional, or state levels. These awards are scaled as follows:
* National/International- $200
* Regional - $100
* State - $75
• A faculty member may apply only once per academic year for this award, not one per level, but one total.
• A maximum of two (2) recognition awards may be awarded per presentation.
All requests must be supported by documented evidence that the faculty member actually participated in the eligible activity. A faculty member requesting a professional recognition award must submit to the Faculty Development Committee the following:
* If it involves an academic paper: a copy of the paper and a program of the meeting or organization must be attached to the award request.
* If the presentation is not a paper: verification of the activity (such as a newspaper article, video, listing in the program, etc.) and a written synopsis of the activity must accompany the professional activity award request.
A faculty member may apply only once in any academic year for this recognition award. This is regardless of whether they participate in multiple levels of professional organization meetings within the same academic year.
Request for this award must be submitted on theFaculty Development Funding Request for Recognition Award Form.
B. For Scholarly Monographs/Books
A faculty member may apply for up to a $500 award for publishing a scholarly monograph/book. Lesser awards than the maximum may be granted for jointly authored, edited, or sections of such works. Any faculty member who has such a work published and wishes to apply for this award must submit to the Faculty Development Committee a copy of the scholarly monograph/book.
The award will be made only after a determination is made that the work is a legitimate scholarly book and not a “vanity” press type of publication. Any award granted will be made after the fact of publication.
Request for this award must be made on the Faculty Development Funding Request for Recognition Awards Form.
C. For Academic Journal Articles
An academic faculty member may apply for up to a $250 award for publishing a professional article in a bona fide academic journal. In the case of joint authors, the award, if granted, will still be a maximum of $250. The following must be submitted to the Faculty Development Committee:
* the actual journal with the article or a reprint
* the requirements for publishing in that particular academic journal.
The award will be made only after a determination is made that the publication is a legitimate academic journal and not a “vanity” press type of printing. All awards are to be made after the fact of publication. A faculty member may apply for this award only once in an academic year.
Request for this award must be submitted on the Faculty Development Funding Request for Recognition Awards Form.
D. For Book/Media Reviews
Faculty members may apply for partial support to reward the efforts involved in evaluating books or media for a publication. A faculty member requesting this award must submit to the Faculty development Committee the following:
* a copy of the actual review
* the requirements for the reviews appearing in that particular publication.
Monetary awards may be given to individuals who publish book/media reviews at national, regional, or local/newspaper levels. These awards are scaled as follows:
* National publication - $30
* Regional publication - $20
* Local/Newspaper - $15
The award will be made only after a determination is made that the publication is legitimate and not a “vanity” type of media. All awards are made after the fact of publication.
Requests for this award must be submitted on the Faculty Development Funding Request for Recognition Awards Form.