Student Employment

A student employee is a part-time employee who is enrolled and regularly attends classes at Concord University and whose primary purpose for being at Concord University is to further his/ her education. Student employees are an important part of this institution. The faculty and staff depend on assistance from student employees for many important functions; therefore, student employees must be reliable, professional, and efficient. Student employment can provide an opportunity for students to understand more about workplace standards of performance and some of the things that will be expected of them when they enter the workforce after graduation. It can also provide students with a chance to evaluate the types of work that may or may not appeal to them. For these reasons, student employment can be a significant opportunity for professional development, as well as a source of income for students. It is the policy of the University not to engage in discrimination against any person on the basis of race, color, national origin, religion, sex, physical or mental disability, medical condition, marital status, age, sexual orientation, gender identity, or citizenship. The Student Employment Handbook has been developed to maximize the value of student employment for both the University and the student employees.

TYPES OF EMPLOYMENT

There are four types of student employment:

  1. CU Connect (Non-Federal Work-Study): Starting in Fall 2018, this is the new name for State funds. These student employees are those who are not awarded work-study as part of their financial aid award package. Wages are funded by institutional funds and are allocated to the departments via the CU Connect Committee. Students do not need to show financial need to work in these jobs nor be a U.S. citizen.
  2. Federal Work-Study: Work-Study employees are those who are awarded federal work-study money as part of their financial aid award package. Work-Study must be applied for each year by completing the Free Application for Federal Student Aid (FAFSA). Wages are funded by the Federal government. The Financial Aid office determines the eligibility. The student must be a US citizen or permanent resident and meet other federal eligibility requirements to be eligible for Federal Work-Study money. Financial need and timeliness in applying for financial aid will determine eligibility for Federal Work-Study money. Money awarded under the work-study program is actually earned over the course of the academic year. Work-Study students are limited to maximum earnings equal to the amount of the work-study award. The awarding of Federal Work-Study does not guarantee a job. The student is responsible for securing an on-campus job and completing employment documents in a timely matter. Payroll determines an overall student count over all work-study positions across campus based on the overall federal work study award, so please submit paperwork in a timely manner.
  3. Grant funded: These positions are similar to CU Connect except they are funded through grant funds.
  4. Graduate Assistant: These positions are available to graduate students.

International students may apply for any open Non-Federal Work-Study position on campus. International students will process paperwork the same as domestic students and provide a copy of a valid visa or I 20. If the student is claiming benefits under a tax treaty, the appropriate tax form must also be completed. Employment possibilities vary depending on visa type:

F1 The F1 Visa is the most popular/common visa that is issued to students coming into the USA. Generally, it is issued to students coming to the USA to study in an academic program or to learn English as a second language. These students may work on campus. Students may work off campus under CPT or OPT after your first year.

J1 The J1 Visa is issued to students who need to have practical training as part of their academic program; however, there is also a large program called the "Work/Travel Program" under the 11 Visa where students can come to the USA for three to four months to gain employment and travel in the USA.

J2 Eligible to apply to United States Citizenship and immigration Service (USClS) for full-time Employment Authorization Card.

M1 No employment allowed during course of study; eligible to apply for maximum six months practical training upon program completion (subject to certain restrictions). M1 Visa is issued to a student who is going to attend a non- academic program or vocational school.

H4 No employment legally allowed, including volunteering.

L2 Eligible to apply to USCIS for full-time Employment Authorization Card.

8233 Form (Exemption from Withholding on Compensation for Independent and Certain Dependent Personal Services of a Nonresident Alien Individual)

Students MUST have a social security number before they can be placed on payroll!

Students may obtain a social security card at a Social Security office, closest one is in Bluefield. This is a process so please plan accordingly

International students must submit this form if they wish to take advantage of tax treaties. Complete the 8233 form each year if the student wants to take advantage of the tax treaty between the United States and the eligible country.

Students can view current job postings for on-campus employment on Handshake. All student job offerings will be posted here.

Once hired, the student must complete the New Student Employee process. The New Student Employee/Position Change Form must be filled out and is available on the website under the business office – student payroll. The form will direct students to fill and print appropriate tax documentation, the Form I9, and a direct deposit form. Your supervisor will complete the new student employee supervisor form.

In addition, Payroll must see original identification as described on Form I9. The student must also bring a direct deposit form from their bank or a voided check.

  1. Enrolled in at least six hours at Concord University.Enrolled in at least six hours at Concord University.
  2. Meeting SAP (Sufficient Academic Progress) or be granted an exemption

Students are allowed to work a maximum of 20 hours per week across all jobs on campus when taking any type of classes and 29 hours a week during holidays, vacation periods and summer if registered for the next academic semester. Students are responsible for monitoring their work hours to ensure they do not go over the limits. Students can set up an online myAPPS account at WVoasis (instructions provided), or check their time directly on the timeclock (instructions provided).

Students are typically NOT allowed to hold more than one position on campus due to inherit limitations with the wvOASIS and Kronos system. If the student does have multiple duties on campus, that position will not be entered in Kronos and will require a paper time card to report their hours worked.

Students cannot work during class times even if the class has been cancelled or ends early. The student and the departmental supervisor will determine the work schedule based on available hours and departmental needs. You are expected to work the hours you are assigned to work. If you are unable to work, notify your supervisor as much in advance as soon as possible so they can adjust the work load for the time you are absent. No student may be appointed as a student employee after graduation. Students who withdrawal are not eligible for Student Employment and must be terminated immediately.