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BOG Policies

All public colleges and universities in West Virginia are required to follow a carefully generated set of guidelines to develop, revise and implement institutional policies. These guidelines include, notifying constituent groups, providing a comment period and securing approval for all policies.

The guidelines are presented in "Title 133, Procedural Rule (of the), Higher Education Policy Commission, Series 4, Rules and administrative procedures." "Series 4" explains the process and establishes the deadlines for the various stages that all policies must go through.

Title 133, Procedural Rule, Higher Education Policy Commission, Series 4, Rules and Administrative Procedures

**	Category:	**	**	Category:
AA	Academic Affairs		BA	Business Affairs
EA	External Affairs		FA	Financial Aid
GA	General Administration / Governance Affairs		HR	Human Resources
IT	Information Technology		SA	Student Affairs

Policy Category	BOG Policy Number	Policy Name	Policy Effective Date
AA	5	Program Review	12/25/2001
AA	17	Sabbatical Leave	03/30/2006
AA	32	Academic Forgiveness	10/24/2006
AA	34	Grade Point Average for Associate and Baccalaureate Degrees	12/20/2006
AA	39	Faculty Promotion in Rank	05/04/2018
AA	41	Distance Education	10/29/2016
AA	60	Faculty Qualifications Policy	03/20/2018
AA	61	Academic Freedom	05/04/2018
AA	62	Faculty Appointment, Classifications and Rank	05/04/2018
AA	64	Faculty Evaluation and Performance Reviews	06/04/2019
AA	65	Faculty Notification of Terms and Conditions of Appointment	05/04/2018
AA	66	Faculty Professional Responsibility	05/04/2018
AA	68	Faculty Resignations and Concluding Responsibilities	05/04/2018
AA	69	Faculty Tenure	05/04/2018
AA	70	Guidelines for the Faculty Portfolio	05/04/2018
BA	2	Waiver of Regular Fees for Third-Party Sponsored Courses	03/10/2018
BA	3	Travel Rules	11/12/2019
BA	4	Bookstore & Guidelines for Textbooks	11/08/2011
BA	13	Undergraduate and Graduate Tuition and Fee Waivers	07/26/2005
BA	19	Assessment, Payment and Refund of Fees	11/12/2019
BA	30	Fundraising Policy and Guidelines	03/17/2020
BA	38	Capital Spending	08/20/2007
BA	53	Code of Business Conduct	07/18/2017
EA	24	Undergraduate Admissions to the University	05/20/2006
EA	31	Employee Tuition Waiver Benefits	06/04/2019
EA	58	Ethical Practices in University Admissions	07/18/2017
EA	59	Ethical Practices in International Admissions	07/18/2017
FA	10	Funding Intercollegiate Athletics	10/01/2004
FA	12	Fixed Asset Inventory	05/04/2005
FA	15	Parking and Traffic	12/22/2005
FA	21	Institutional Facilities	03/30/2006
FA	22	Credit Card Solicitation	05/08/2006
FA	26	Appeal of Non-Renewal of Promise Award	05/08/2006
FA	27	Awarding the HEAPS Grants	05/08/2006
FA	28	Student Financial Aid	01/26/2012
FA	54	Code of Conduct for Financial Aid Professionals	07/18/2017
FA	57	Ethical Practices in Financial Aid	07/18/2017
GA	1	Presidential Appointment, Responsibilities and Evaluation	06/04/2003
GA	6	University Honors, Recognitions, and Awards	06/04/2019
GA	11	Adoption, Amendment and Repeal of Policies	10/29/2016
GA	14	Meetings of the Board	06/04/2019
GA	16	Advisory Councils	06/04/2019
GA	23	Alcoholic Beverages on the Concord University Campus	05/08/2006
GA	29	Social Justice	07/20/2006
GA	44	Military Call-Up of Faculty, Staff or Students	12/01/2009
GA	52	Conflict of Interest	07/18/2017
GA	55	University Ethics	07/18/2017
GA	56	Standards of Ethical and Responsible Conduct	07/18/2017
GA	71	Governance	06/04/2019
HR	7	Classified Staff Workforce Reduction	09/12/2017
HR	8	Role of Adjunct Faculty	09/17/2003
HR	9	Role of Part-time Classified Employees at Concord College	09/17/2003
HR	18	Faculty Salaries	08/30/2005
HR	33	University Staff Compensation	09/12/2017
HR	35	Talent Acquisition	09/12/2017
HR	37	Nondiscrimination, Sexual Misconduct, and Other Forms of Harassment	02/25/2014
HR	42	Employee Background Checks	02/25/2009
HR	43	Catastrophic Leave	02/25/2009
HR	46	Employment of Relatives/Family Members (Nepotism)	12/07/2010
HR	47	Affirmative Action/Equal Opportunity	12/07/2010
HR	48	Return to Work Policy	05/24/2012
HR	49	Disciplinary Action	05/10/2012
HR	50	Overtime and Compensatory Time Policy	05/10/2012
HR	51	Drug and Alcohol Abuse Policy and Prevention Program	05/06/2014
HR	63	Faculty Dismissal for Cause	05/04/2018
HR	67	Faculty Reductions in Force	05/04/2018
HR	72	Smoking and Tobacco Use	08/13/2020
IT	40	Use of Information Technology	10/29/2016
IT	45	Wireless Network	06/08/2010
SA	20	Student Rights and Responsibilities	03/30/2006
SA	25	Student Academic Rights	05/08/2006
SA	36	Parental Notification of Student Offenses	02/28/2017

Policies Out for 30 Day Comment Period