An internal grievance procedure provides for prompt and equitable resolution of complaints alleging any action prohibited by Title IX of the Education Amendments of 1972. Any person (student, faculty, staff, or guest) who believes that discriminatory practices have been engaged in based upon gender may discuss their concerns and file informal or formal complaints of possible violations of Title IX with the Vice President of Student Affairs and Dean of Students.
Title IX complaints should be addressed to Dr. Jill Nolan, Associate Professor and Title IX Coordinator, P.O. Box 1000, Concord University, Athens, West Virginia 24712-1000 (304-384-6327), by filling out the Student Affairs Referral Form, or emailing email@example.com.
Other concerns may be emailed to firstname.lastname@example.org.
- A complaint should be filed in writing, electronically (email or online complaint form) or verbally; contain the name, address and contact information of the person filing it; and briefly describe the alleged violation of the regulations. (See Concord University Board of Governors Policy No. 37 Section 7.3 regarding the filing of complaints.)
- A complaint should be filed promptly, although there is no time limitation on the filing of reports, as long as the accused individual remains subject to Concord’s jurisdiction.
- The respondent (accused) will receive notification, in writing, of the charges. All parties will be apprised that no retaliation may occur.
- The University may initiate interim corrective measures to insure the safety of the complainant, respondent, and the campus community, such as a "No Contact Order," a ban from certain locations or events on campus, an adjustment to an academic schedule or campus living situation, a temporary suspension or removal from campus, etc.
- The respondent may file a written response to the complaint within five business days, whenever possible.
- The respondent and the complainant will have the opportunity to meet separately with the Title IX Coordinator or designee to review the policy and procedure.
- If criminal activity is involved, the Office of Public Safety will be notified.
- Both the complainant and the respondent have the right to be accompanied by an advocate in all proceedings.
- Both the complainant and the respondent have the right to submit evidence, including written materials.
- An investigation, as may be appropriate, will follow a complaint filing. The investigation will be conducted by individuals designated by the Title IX Coordinator or her designee(s). These investigators will gather any pertinent documentation materials and may interview the complainant, respondent, and any witnesses.
- To the extent possible, confidentiality will be maintained. Involved parties will be apprised to respect privacy considerations. However, some level of disclosure by the University and investigator(s) may be necessary to ensure a complete and fair investigation.
- A written determination as to the findings and conclusions will be issued by the investigator(s). Both the complainant and respondent will be notified of the outcome of the investigation, ideally within 15 working days of the investigators’ report. The complainant and accused will be notified of any further action, and any University-imposed sanctions, including referral to a University Hearing Board.
- Any acts of retaliation are strictly prohibited and may result in separate charges.